Cost Clerk 1/2 Time @ PCS Transportation

PITT COUNTY SCHOOLS; Greenville (NC); On-site; USD 38,000 - 52,000; Full time

Job summary

Pitt County Schools Transportation Department is seeking a Cost Clerk 1 to support data entry, reporting, and filing for the shop and transportation administration. This role focuses on maintaining accurate maintenance records, fuel documentation, and preparing BSIP reports under the supervision of the Business Manager.

The ideal candidate will have Excel/Google Sheets skills, strong organizational abilities, and the capacity to multitask in a busy school transportation environment.

Qualifications

• Proficient in Excel/Google Sheets and data entry.
• Strong organizational and multitasking abilities.
• BSIP experience preferred.

Responsibilities

• Data Entry for maintenance and shop records, including TD'18 maintenance entries and fuel/invoice data.
• Filing and maintaining inspections, fuel sheets, and pre-trip forms.
• Produce BSIP reports and monitor/open/close overdue work orders.

Skills

Excel

Google Sheets

Organizational skills

Multitasking

Education

Associate degree or higher in business administration / computer science

Tools

BSIP

Job description

Pitt County Schools Transportation Department

Position Title: Cost Clerk 1

Pay Grade: 61

Reports To: Business Manager

Supervises: No One

Required Skills & Abilities: Computer skills with a focus in Microsoft Excel/Google Sheets; Organizational Skills; Ability to multitask; Preferred experience with BSIP

Education & Training: Preferred associate degree or higher in business administration/computer science/ or other similar major; Preferred 5 years experience in School Bus Transportation

Term of Employment: 12 months

Responsibilities

• Data Entry for the following:
• All TD'18's regular maintenance work preventative maintenance work, and dummy vehicle numbers for shop clean, administrative leave for mechanics only
• Process Nonmechanical Hour forms
• Fluid Matrix and invoices
• Fuel Sheets from both fuel truck drivers and from the outside pumps
• Fuel invoices and EKOS
• 30 Day Inspections
• Enter new bus and service paperwork
• Filing and maintaining the following files:
• All TD'18's regular maintenance work preventative maintenance work, and dummy vehicle numbers for shop clean, administrative leave for mechanics only
• 30 Day Inspections
• Fuel Sheets from both fuel truck drivers and from the outside pumps
• Pre-Trip Inspection Forms
• Produce Business System Information Portal (BSIP) reports:
• Monitor Open Work Order
• Report and close out overdue work orders.
• Non Mechanical Time Report
• Other reports as needed
• Process oil samples and research results.
• Report odometer issues to Business Manager for corrective action with mechanics and NCDPI
• Greet and assist visitors to the Transportation Department.
• Answer a multi line phone, deliver messages, place calls.
• Answer radio/cell phone communication systems and take appropriate action.
• Operate office machinery.
• Assist with Parts and Inventory as need/directed
• Assist with physical fueling
• Performs any other related as assigned by the Transportation Director.