Administrative Assistant I, Transportation Finance

Cypress-Fairbanks ISD; Cypress (TX); On-site; USD 29,130 - 35,603; Full time

Job summary

Cypress-Fairbanks ISD in Cypress, Texas is seeking a qualified individual for accounts payable and receivables management. The ideal candidate will have strong accounting and office skills, ensuring accurate financial documentation and effective communication within the department.

Responsibilities include creating and maintaining purchase orders, tracking budgets, and ensuring customer service excellence in daily interactions. A minimum of one year in a business office environment is required, with a preference for school district experience.

The position offers a salary of $32,367 and is structured for 244 days of employment per year.

Qualifications

• Minimum of one year experience in a business office environment; school district experience preferred.

Responsibilities

• Responsible for all accounts payable/receivables for the department.
• Create and maintain electronic purchase orders.
• Perform mathematical calculations related to job functions.
• Reconcile EZ tag account on a monthly basis.
• Create and maintain financial tracking documents.

Skills

Basic accounting skills

General office skills

Data entry

Record-keeping

Microsoft Word

Microsoft Excel

10-Key proficiency

Effective communication skills

Problem-solving

Analytical skills

Education

High school diploma or GED equivalent

Some college preferred

Job description

Qualifications

• High school diploma or GED equivalent. Some college preferred.
• Possess a working knowledge of basic accounting skills.
• Proficient in general office skills with a strong emphasis in data entry, accounting and record-keeping/record management.
• Proficient use of Microsoft Office, including but not limited to Microsoft Word and Excel.
• Proficient use of 10-Key.
• Possess effective oral and written communication skills.
• Demonstrate ability to effectively solve problems, and collect/analyze data, numbers and facts.
• Minimum of one (1) year experience in a business office environment. School district experience preferred.

Terms of Employment

244 days

Salary/Paygrade

$32,367 – CP4

Essential Functions

• Responsible for all accounts payable/receivables for the department.
• Create and maintain electronic purchase orders and supporting documents.
• Perform mathematical calculations related to job functions.
• Maintain accurate accounting of all collected funds.
• Reconcile EZ tag account on a monthly basis.
• Regular communication with the Director of Transportation and the Assistant Director of Fleet Services regarding monthly expenditures and budgetary recommendations for transfers of funds to maintain sound and legal budgetary practices.
• Create and maintain financial tracking documents regarding actual performance versus budget assumptions and end of year projections.
• Create and maintain a multi-year budget outlook, including capital budgeting.
• Record Region IV Bus Certification courses for employee reimbursements.
• Ensure customer service skills are evident in daily communication, including telephone calls, emails, and personnel interactions.
• Build and maintain effective business relationships with department, district, community and vendors.
• Ensure adherence to deadlines.
• Assist with dispatching, payroll, human resources and center activities as directed.
• Perform other duties as assigned.

Working Conditions

Mental Demands/Physical Demands/Environmental Factors: Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions; prolonged use of computer.