COSS County Administrative Assistant

NC State Extension Forestry; Georgia; On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Medical, Dental, and Vision

Flexible Spending Account

Retirement Programs

Disability Plans

Life Insurance

Paid Time Off and Other Leave Programs

12 Holidays Each Year

Tuition and Academic Assistance

Childcare benefits

Wellness & Recreation Membership

Wellness Programs

Job summary

NC State Cooperative Extension Randolph County seeks an Administrative Assistant to support the County Extension Director and staff. The role includes budgeting, forecasting, and maintaining financial records with high accuracy.

Strong computer skills (MS 365, Google Workspace, Outlook) and the ability to handle confidential information are essential. You will answer phones, greet visitors, and assist with general office duties daily.

Qualifications

• Duties include budget planning, forecasting, and monitoring.
• Strong knowledge of computer applications (MS 365, Google Workspace, Outlook).
• Ability to handle confidential information and manage multiple priorities.

Responsibilities

• Budget related activities, including purchasing, invoice processing, and taking payments.
• Bookkeeping of multiple accounts and grants.
• Maintenance of confidential personnel records.
• Completion of NCCE and Randolph County mandated reports.

Skills

Organizational skills

Problem-solving

Written communication

Verbal communication

Financial accountability

Budget awareness

Customer service

Multitasking

Education

High school diploma

2-year secretarial / business program

Tools

Microsoft 365

Google Workspace

Outlook

PCard reconciliation

Timekeeping systems

Job description

Position Number NC-00002083-0926 Position Type NC Cooperative Extension
Job City & State Asheboro, NC Department Randolph County Extension
Working Title COSS County Administrative Assistant Appointment 12 Month Recurring Job Type Full-Time - Permanent FTE 1.0

Essential Job Duties The Administrative Assistant in this position will provide administrative support to the County Extension Director and other staff of the North Carolina Cooperative Extension – Randolph County Center.

Primary Function of Organizational Unit
Are you looking for a rewarding career that will let you give back to your community? NC State Extension extends research-based knowledge to all North Carolinians, helping them transform science into everyday solutions that improve their lives and grow our state. We are a model of excellence in non-formal, research-based education that advances agriculture, the environment, human health and well-being, youth and communities, while creating prosperity for all North Carolinians. Working for NC State Extension allows you to teach without being tied to a classroom or school bell.
North Carolina Cooperative Extension gives our residents easy access to the resources and expertise of NC State University and NC A&T State University. Through educational programs, publications, and events, Cooperative Extension field faculty deliver unbiased, research-based information to North Carolina residents.
Randolph County is in the Central Piedmont of North Carolina. For Information about Randolph County visit https://www.randolphcountync.gov/

Wolfpack Perks And Benefits Although our employees are based in county offices across North Carolina, they enjoy the same benefits of being part of the NC State University community.
As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What We Offer

• Medical, Dental, and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.
Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Other Duties And Responsibilities
Duties and Responsibilities
The County Extension Administrative Assistant is a member of the staff of North Carolina Cooperative Extension. The primary responsibility is to provide administrative support to the County Extension Director and other staff as assigned. This includes, but is not limited to, budget planning, forecasting, and monitoring. The County Administrative Assistant cooperates with colleagues in NCCE and county leaders in performing assigned responsibilities.
This position requires a high level of financial accuracy, organization, accountability, confidentiality, and independent judgment. The successful candidate must be comfortable working with multiple budgets, financial systems, deadlines, and competing priorities while providing responsive customer service to Extension staff.
Other Work/Responsibilities
Duties include:

• Budget related activities, including purchasing, invoice processing, and taking payments
• Bookkeeping of multiple accounts and grants
• Maintenance of confidential personnel records
• Completion of NCCE and Randolph County mandated reports

The candidate must maintain a high level of trust, confidentiality, and a positive, professional attitude towards supportive team building.
This position will be responsible for supporting individual agent programs as assigned.
The Administrative Assistant will also answer phones, greet visitors to the office, respond to general information inquiries, assist Extension Volunteer Groups, and carry out other general office duties as assigned.

Requirements and Preferences
Identify if the Position is Mandatory / Essential / Key Not Applicable Work Schedule 8:00 am - 5 :00 pm, Monday through Friday Minimum Experience/Education
Graduation from high school and two years of related experience; or graduation from a two-year secretarial science or business administration program and one year related experience

Department Required Skills
An extensive knowledge of computer applications is required, including Microsoft 365, Google Workspace, and Outlook.
Must have a willingness to learn new software programs necessary to perform essential duties.
Must be highly motivated, have strong organizational skills, problem-solving skills, and the ability to multitask. The County Administrative Assistant should possess strong written and verbal communication skills.
Must have the ability to communicate financial policies and requirements clearly and professionally, as well as the ability to handle confidential information appropriately.
Must have effective time management skills and be able to prioritize tasks.
Must have a strong sense of fiscal responsibility and accountability for public funds. Ability to establish effective working relationships with County departments, University personnel, vendors, and Extension staff.

Preferred Years Experience, Skills, Training, Education
At least three years of experience in a finance and operations-type position. Preference for county government, higher education, Cooperative Extension, and other public-sector operations work experience.
Knowledge of county government, higher education, Cooperative Extension, or other public-sector operations.
Strong understanding of governmental budgeting, purchasing, accounts payable, and financial management.
Ability to manage and monitor multiple program budgets.
Proficiency with PCard reconciliation and expense management.
Familiarity with timekeeping systems.
Ability to learn and effectively use county and university financial, purchasing, and administrative systems.
Ability to support multiple professionals and programs in a deadline-driven environment.
Ability to maintain organized electronic filing systems and financial records.
Human resources skills to assist with interviewing, hiring, and onboarding processes.
Strong Customer Service And Problem-solving Skills.

Required License or Certification
N/A
Valid NC Driver's License required? Yes Commercial Driver's License Required? No Physical Required? No List any other medical/drug tests required

Recruitment
Recruitment Details
Anticipated Hiring Range $34,424- $42,422 Internal Transfer Only No

Recruitment Dates
Job Open Date 09/25/2026

Applicant Information
Quick Link https://jobs.ncsu.edu/postings/235190 EEO
NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Questions
Required fields are indicated with an asterisk (*).
Application Materials Required
Required Documents

• Resume
• Cover Letter
• Contact Information for References

Optional Documents