COSS County Administrative Assistant

North Carolina State University; Trenton (KY); On-site; USD 31,000 - 38,000; Full time

Benefits offered by this job

Medical, Dental, and Vision

Flexible Spending Account

Retirement Programs

Disability Plans

Life Insurance

Paid Time Off and Other Leave Programs

12 Holidays Each Year

Tuition and Academic Assistance

Childcare benefits

Wellness & Recreation Membership

Wellness Programs

Job summary

North Carolina State University in North Carolina is seeking a County Administrative Assistant for the NC Cooperative Extension to support the County Extension Director and staff. The role involves coordinating administrative tasks, managing communications, and assisting with program-related duties.

The position requires solid computer skills (Word, Excel, Google) and confidentiality, with a typical Monday–Friday schedule and occasional evenings.

Qualifications

• Graduation from high school with two years of related experience; or graduation from a two-year secretarial science or business administration program and one year related experience
• Extensive knowledge of computer applications including Word, Excel, and Google applications; willingness to learn new software

Responsibilities

• Provide administrative support for the County Extension Director and staff
• Assist with county budgets and financial procedures
• Transcribe YouTube and Podcasts produced by agents and maintain social media platforms
• Respond to diverse clientele and provide customer service in person or by phone/email

Skills

Word

Excel

Google apps

Education

High school diploma / secretarial program

Job description

Position Overview

The County Administrative Assistant is a member of the staff of the North Carolina Cooperative Extension (NCCE). The County Administrative Assistant's primary responsibility is to provide support to the County Extension Director and other staff as assigned. The County Administrative Assistant cooperates with colleagues in the NCCE and county leaders in performing assigned responsibilities. The performance of assigned responsibility is governed by the philosophy, objectives, policies, and procedures of the NCCE.

Primary Function of Organizational Unit

Are you looking for a rewarding career that will let you give back to your community? NC State Extension extends research-based knowledge to all North Carolinians, helping them transform science into everyday solutions that improve their lives and grow our state. We are a model of excellence in non-formal, research-based education that advances agriculture, the environment, human health and well-being, youth and communities, while creating prosperity for all North Carolinians. Working for NC State Extension allows you to teach without being tied to a classroom or school bell.

North Carolina Cooperative Extension gives our residents easy access to the resources and expertise of NC State University and NC A&T State University. Through educational programs, publications, and events, Cooperative Extension field faculty deliver unbiased, research-based information to North Carolina residents.

For more information about Jones County go to https://jonescountync.gov/

For information about Jones County Cooperative Extension go to https://jones.ces.ncsu.edu/

Wolfpack Perks and Benefits

Although our employees are based in county offices across North Carolina, they enjoy the same benefits of being part of the NC State University community.

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

• Medical, Dental, and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Other Duties and Responsibilities

The County Administrative Assistant is a member of the staff of the North Carolina Cooperative Extension (NCCE). The County Administrative Assistant's primary responsibility is to provide support to the County Extension Director and other staff as assigned. The County Administrative Assistant cooperates with colleagues in the NCCE and county departments in performing assigned responsibilities. The performance of assigned responsibility is governed by the philosophy, objectives, policies, and procedures of the NCCE.

Other Work/Responsibilities

Responsibilities include providing administrative support for the County Extension Director and other staff in program areas including Agriculture, Natural Resources, 4-H and Family and Consumer Science.

Position interacts with other county departments (Human Resources, Finance, Budget, etc.) to ensure effective relationships with county government.

Position helps facilitate information technology needs.

The County Administrative Assistant will work with the County Extension Director to develop and effectively manage the county budget and on-going financial procedures as well as maintaining other budgets.

The successful candidate will provide customer service to call-in and walk-in clientele and should have the ability to respond to diverse clientele.

Managing and submitting certain Extension reports and communicating with Extension administration is an ongoing duty.

Transcribe YouTube and Podcasts produced by agents, as well as maintaining social media platforms.

Supervisory

Number of Permanent Employees this Position Supervises: 0

Percent of Time Spent: 0%

Requirements and Preferences

Identify if the Position is Mandatory / Essential / Key: Not Applicable

Work Schedule: Monday - Thursday 8AM-5PM, Friday 8AM-12Noon. Occasional evenings and weekends as requested.

Minimum Experience/Education: Graduation from high school and two years of related experience; or graduation from a two-year secretarial science or business administration program and one year related experience

Department Required Skills

An extensive knowledge of computer applications is required including Word, Excel, and Google applications and must have a willingness to learn new relevant software programs as they become essential.

Must be highly motivated and have strong organizational skills and the ability to multi-task, including effective time management skills and prioritization.

The County Administrative Assistant should possess strong written and oral communication skills and communicate easily with the public and with colleagues, collaborating well in a team environment.

The County Administrative Assistant must be understanding of and able to maintain confidentiality, especially as it relates to personnel issues.

Must maintain training as required and participate in additional training opportunities, such as professional development organizations.

Preferred Years Experience, Skills, Training, Education

A general understanding of HTML and web page maintenance is preferred.

Notary or ability to become one.

Required License or Certification

Valid driver's license and reliable, personal transportation required and must be maintained. In order to operate a state vehicle, a valid driver's license is required and must be maintained.

Valid NC Driver's License required?

Yes

Commercial Driver's License Required?

No

Physical Required?

No

Recruitment Details

Anticipated Hiring Range: Minimum $34,424, commensurate on experience

Internal Transfer Only: No

Recruitment Dates

Job Open Date: 09/25/2026

Applicant Information

Quick Link: https://jobs.ncsu.edu/postings/235161

EEO

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.