COSS County Administrative Assistant

North Carolina State University; Asheboro (NC); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Medical, Dental, and Vision

Flexible Spending Account

Retirement Programs

Disability Plans

Life Insurance

Paid Time Off and Other Leave Programs

12 Holidays Each Year

Tuition and Academic Assistance

Childcare benefits

Wellness Programs

Job summary

North Carolina State University is seeking an Administrative Assistant to support the Randolph County Center and the County Extension Director. The role provides financial and administrative support, budgeting, purchases, invoicing, and records management within Cooperative Extension.

The successful candidate will have high school diploma or secretarial program, experience with Microsoft 365, Google Workspace, and strong organizational skills, with a commitment to public service and community

Qualifications

• High school diploma or completion of a secretarial/business program with related experience.
• Two years of related experience preferred.
• Proficiency with Microsoft 365, Google Workspace and Outlook.

Responsibilities

• Provide administrative support to the County Extension Director and staff.
• Manage budget planning, forecasting, and monitoring processes.
• Handle general office duties, respond to inquiries, and support program staff.

Skills

Time management

Organization

Verbal communication

Written communication

Customer service

Education

High school diploma

Secretarial program or business administration program

Tools

Microsoft 365

Google Workspace

Outlook

Job description

Position Overview

The Administrative Assistant in this position will provide administrative support to the County Extension Director and other staff of the North Carolina Cooperative Extension - Randolph County Center.

Are you looking for a rewarding career that will let you give back to your community? NC State Extension extends research-based knowledge to all North Carolinians, helping them transform science into everyday solutions that improve their lives and grow our state. We are a model of excellence in non-formal, research-based education that advances agriculture, the environment, human health and well-being, youth and communities, while creating prosperity for all North Carolinians. Working for NC State Extension allows you to teach without being tied to a classroom or school bell.

North Carolina Cooperative Extension gives our residents easy access to the resources and expertise of NC State University and NC A&T State University. Through educational programs, publications, and events, Cooperative Extension field faculty deliver unbiased, research-based information to North Carolina residents.

Randolph County is in the Central Piedmont of North Carolina. For Information about Randolph County visit https://www.randolphcountync.gov/

Wolfpack Perks and Benefits

What we offer:

• Medical, Dental, and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Other Duties and Responsibilities

The County Extension Administrative Assistant is a member of the staff of North Carolina Cooperative Extension. The primary responsibility is to provide administrative support to the County Extension Director and other staff as assigned. This includes, but is not limited to, budget planning, forecasting, and monitoring. The County Administrative Assistant cooperates with colleagues in NCCE and county leaders in performing assigned responsibilities.

This position requires a high level of financial accuracy, organization, accountability, confidentiality, and independent judgment. The successful candidate must be comfortable working with multiple budgets, financial systems, deadlines, and competing priorities while providing responsive customer service to Extension staff.

• Budget related activities, including purchasing, invoice processing, and taking payments
• Bookkeeping of multiple accounts and grants
• Maintenance of confidential personnel records
• Completion of NCCE and Randolph County mandated reports

The candidate must maintain a high level of trust, confidentiality, and a positive, professional attitude towards supportive team building. This position will be responsible for supporting individual agent programs as assigned. The Administrative Assistant will also answer phones, greet visitors to the office, respond to general information inquiries, assist Extension Volunteer Groups, and carry out other general office duties as assigned.

Requirements and Preferences

Work Schedule: 8:00 am - 5 :00 pm, Monday through Friday

Minimum Experience/Education: Graduation from high school and two years of related experience; or graduation from a two-year secretarial science or business administration program and one year related experience

• Extensive knowledge of computer applications including Microsoft 365, Google Workspace, and Outlook.
• Willingness to learn new software programs necessary to perform essential duties.
• Highly motivated, strong organizational, problem-solving, and multitasking skills.
• Strong written and verbal communication skills.
• Ability to communicate financial policies and requirements clearly and professionally, and handle confidential information appropriately.
• Effective time management skills and ability to prioritize tasks.
• Strong sense of fiscal responsibility and accountability for public funds.
• Ability to establish effective working relationships with County departments, University personnel, vendors, and Extension staff.

Preferred Experience and Skills

• At least three years of experience in a finance and operations-type position. Preference for county government, higher education, Cooperative Extension, and other public-sector operations work experience.
• Knowledge of county government, higher education, Cooperative Extension, or other public-sector operations.
• Strong understanding of governmental budgeting, purchasing, accounts payable, and financial management.
• Ability to manage and monitor multiple program budgets.
• Proficiency with PCard reconciliation and expense management.
• Familiarity with timekeeping systems.
• Ability to learn and effectively use county and university financial, purchasing, and administrative systems.
• Ability to support multiple professionals and programs in a deadline-driven environment.
• Ability to maintain organized electronic filing systems and financial records.
• Human resources skills to assist with interviewing, hiring, and onboarding processes.
• Strong customer service and problem-solving skills.

Valid NC Driver's License required: Yes

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Recruitment Details

Salary: $34,424- $42,422

Applicant Information

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].