COSS County Administrative Assistant

NC State Extension Forestry; North Carolina; On-site; USD 31,000 - 38,000; Full time

Benefits offered by this job

Medical, Dental, and Vision

Retirement Programs

Paid Time Off and Holidays

Job summary

NC State Extension is seeking a County Administrative Assistant in Hertford, NC. The role provides administrative support to the County Extension Director and staff, coordinating with county leaders and handling budgets and grant funds.

The position requires a high school diploma or equivalent with two years of related experience, and strong computer skills with Word, Excel, and Google Suite. This is a full-time, 12-month recurring role based in Perquimans County.

Qualifications

• Graduation from high school and two years of related experience; or completion of a two-year secretarial science or business administration program with one year related experience.
• Proficiency with Word, Excel, Google Suite; willingness to learn new software.

Responsibilities

• Provide administrative support to the County Extension Director and staff.
• Assist with budget development and financial procedures; manage grant budgets.
• Coordinate with county departments to ensure effective relationships and operations.
• Prepare reports, update website and communications materials; support program announcements.

Education

High school diploma or equivalent; 2 years related experience or secretarial/business program training

Job description

• Accident Plan

Posting Details

Position Information

Posting Number PG190901CE

Position Number NE-00042784-0926

Position Type NC Cooperative Extension

Department Information

Job City & State Hertford, NC

Department NCCE Perquimans County

System Information

Working Title COSS County Administrative Assistant

Appointment 12 Month Recurring Job Type Full-Time - Permanent FTE 1.00

Position Overview

Essential Job Duties

The County Administrative Assistant is a member of the staff of the North Carolina Cooperative Extension (NCCE). The County Administrative Assistant’s primary responsibility is to provide support to the County Extension Director and other staff as assigned. The County Administrative Assistant cooperates with colleagues in the NCCE and county leaders in performing assigned responsibilities. The performance of assigned responsibility is governed by the philosophy, objectives, policies, and procedures of the NCCE.

This is a reposting of PG190872CE

Primary Function of Organizational Unit

Are you looking for a rewarding career that will let you give back to your community? NC State Extension extends research-based knowledge to all North Carolinians, helping them transform science into everyday solutions that improve their lives and grow our state. We are a model of excellence in non-formal, research-based education that advances agriculture, the environment, human health and well-being, youth and communities, while creating prosperity for all North Carolinians. Working for NC State Extension allows you to teach without being tied to a classroom or school bell.

North Carolina Cooperative Extension gives our residents easy access to the resources and expertise of NC State University and NC A&T State University. Through educational programs, publications, and events, Cooperative Extension field faculty deliver unbiased, research-based information to North Carolina residents.

Perquimans County is a scenic, rural county in northeastern North Carolina shaped by water, farmland, and strong community values. Bordered by the Perquimans River and near the Albemarle Sound, the county offers a unique blend of productive agricultural land and coastal ecosystems. Row crops such as corn, soybeans, cotton, and wheat dominate the landscape, alongside poultry operations, small livestock farms, and growing interest in local food systems and agritourism.

The county seat, Hertford, reflects the area’s historic roots with a walkable downtown, waterfront views, and active civic organizations. The community is small but engaged, with strong school involvement, faith-based partnerships, and multigenerational farm families. With a population of just over 13,000 residents. Its rural character, agricultural foundation, and commitment to youth and family development create a meaningful setting for impactful Extension programming and community-based leadership.

To learn more about the NCCE Perquimans County Center go to https://perquimans.ces.ncsu.edu/

For more information on Perquimans County, you may visit their website at https://www.perquimanscountync.gov/

Wolfpack Perks And Benefits

Although our employees are based in county offices across North Carolina, they enjoy the same benefits of being part of the NC State University community.

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

• Medical, Dental, and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Other Duties And Responsibilities

The County Administrative Assistant position provides office support and leadership, under supervision, to the Extension staff and does related work as required to support educational programs in a variety of areas including some data entry and office supply management. Responsibilities include providing administrative support for the County Extension Director and other staff/program areas including Agriculture, Natural Resources, 4-H and Family and Consumer Science. Position interacts with other county departments (Human Resources, Finance, Budget, Facility Services, etc.) to ensure effective relationships with county government. The County Administrative Assistant will work with the County Extension Director to develop and effectively manage the county and NCSU Extension budget and on-going financial procedures as well as maintaining grant fund budgets.

Other Work/Responsibilities

• Responsible for submitting all volunteer background checks and maintaining appropriate records.
• Work with electronic travel, leave, and reporting systems.
• Perform office support duties of file management, purchasing and maintaining office supplies, reviewing/screening mail, and processing outgoing mail (including mass mailings).
• The successful candidate will provide customer service to call-in and walk-in clientele and should have the ability to respond to clientele.
• Marketing Extension programs and success through creation of reports, maintaining and updating the website, social media and all other communication outlets. Creation of educational materials and newsletters. Assist Agents in creating program announcements and other event promotion materials.

Supervisory

Number of Permanent Employees this Position Supervises 0 Percent of Time Spent n/a

Requirements and Preferences

Identify if the Position is Mandatory / Essential / Key Not Applicable Work Schedule 8:00am - 5:00pm; Monday - Friday Minimum Experience/Education

Graduation from high school and two years of related experience; or graduation from a two-year secretarial science or business administration program and one year related experience

Department Required Skills

An extensive knowledge of computer applications is required including Word, Excel, Google Suite, and must have a willingness to learn new relevant software programs as they become essential.

• Must be highly motivated and have strong organizational skills and the ability to multi- task.
• Must be dependable, prompt, and efficient in roles and responsibilities. Must possess strong written and oral communication skills.
• Must be understanding of and able to maintain confidentiality, especially as it relates to HR issues.
• Must have effective time management skills and be able to prioritize tasks.

Preferred Years Experience, Skills, Training, Education

Administrative/clerical experience in an office environment. Experience in budget management and compliance with financial guidelines.

Required License or Certification

Valid Driver’s License and reliable, personal transportation required. Valid North Carolina driver’s license is required within 60 days of hire and must be maintained Valid NC Driver's License required? Yes Commercial Driver's License Required? No Physical Required? No List any other medical/drug tests required

Recruitment

Recruitment Details

Anticipated Hiring Range Minimum - $34,424, commensurate with experience Internal Transfer Only No

Recruitment Dates

Job Open Date 09/25/2026

Applicant Information

Quick Link https://jobs.ncsu.edu/postings/235176

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.