COSS County Administrative Assistant

North Carolina State University; Dobson (NC); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Retirement Programs

Paid Time Off

Tuition and Academic Assistance

Flexible Spending Account

Life Insurance

Disability Plans

Holidays

Job summary

North Carolina State University’s NC State Extension seeks an Administrative Assistant in Dobson, NC to manage office operations, budgeting, HR support, and public relations for the Surry County Center. You will handle multi-source budgets, communications, events, and client services with a strong emphasis on trust and confidentiality.

The role requires strong organizational skills, proficiency in MS Office and Google Suite, and the ability to work with minimal supervision.

Qualifications

• Graduation from high school with two years of related experience, or a two-year secretarial program with one year related experience.
• Proficiency in Word, Excel, PowerPoint and Google Suite.
• NotaryPublic certification or willingness to obtain upon hire.
• Strong written and oral communication and organizational skills.
• Ability to work independently and manage priorities in a fast-paced environment.

Responsibilities

• Track, report, and monitor expenditures across multiple funding sources.
• Assist with annual budget preparation and financial forecasting.
• Provide high-level administrative support with minimal supervision.
• Maintain filing systems and manage office logistics and inventory.

Skills

Dependability & Efficiency

Communication & Marketing

Notary Public

Notary Certification

Technology Proficiency

Education

High school diploma or equivalent

Secretarial/business program (2-year)

Tools

Microsoft Word

Excel

PowerPoint

Google Suite

Job description

Position Information

Posting Number: PG190900CE

Position Number: NC-00002220-0926

Position Type: NC Cooperative Extension

Department Information

Job City & State: Dobson, NC

Department: NC State Extension

System Information

Working Title: COSS County Administrative Assistant

Appointment: 12 Month Recurring

Job Type: Full-Time - Permanent

FTE: 1.0

Position Overview

The Administrative Assistant provides critical office management, financial tracking, HR support, and day-to-day administrative support to the County Extension Director and programmatic staff at the North Carolina Cooperative Extension - Surry County Center. Operating with a high degree of independence and minimal supervision, this role ensures smooth office operations, handles multi-source budget management, manages digital communications and social media, and provides exceptional customer service to county residents and internal staff.

Are you looking for a rewarding career that will let you give back to your community? NC State Extension extends research-based knowledge to all North Carolinians, helping them transform science into everyday solutions that improve their lives and grow our state. We are a model of excellence in non-formal, research-based education that advances agriculture, the environment, human health and well-being, youth and communities, while creating prosperity for all North Carolinians. Working for NC State Extension allows you to teach without being tied to a classroom or school bell.

North Carolina Cooperative Extension gives our residents easy access to the resources and expertise of NC State University and NC A&T State University. Through educational programs, publications, and events, Cooperative Extension field faculty deliver unbiased,research-based information to North Carolina residents.

Nestled in the rolling foothills of Northwest North Carolina near the Blue Ridge Mountains, Surry County offers a relaxed rural lifestyle with a thriving economy anchored by agriculture, tourism, and wine production. Home to Mayberry, Pilot Mountain, and vibrant communities like Mount Airy, Dobson, and Elkin, Surry County combines small-town values with easy access to major metropolitan areas including Winston-Salem, Greensboro, and Charlotte.

For more information about the county and all it has to offer, visit the county website at: http://co.surry.nc.us or visit websites for Mount Airy, Dobson, Pilot Mountain, and Elkin. These small towns define what Surry County really is - rural values and life with a growing economy.

As a Pack member, you belong here and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

• Medical, Dental, and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Other Duties and Responsibilities

Financial & Budget Administration

• Track, report, and monitor expenditures across complex funding sources, including county, state, and grant budgets, ensuring strict compliance with spending policies.
• Assist the County Extension Director with annual budget preparation and financial forecasting as needed.
• Process electronic travel reimbursements, leave records, and financial reporting data.

Office Operations & Administrative Support

• Provide high-level administrative support to the County Extension Director and Extension Agents with minimal supervision.
• Manage physical and electronic filing systems, including setup, maintenance, and secure information retrieval.
• Handle general office logistics, including inventory management, purchasing, and maintaining office supplies.
• Process incoming and outgoing mail, including managing mass mailings.
• Serve as the primary Computer Contact and manage office leave systems.

Customer Service & Public Relations

• Serve as the primary point of contact for call-in and walk-in clientele, answering detailed inquiries and directing visitors to appropriate staff or programs.
• Deliver exceptional internal customer service to agents and staff within the office.
• Update and maintain the Surry County Center website and active social media accounts.
• Design and develop promotional materials, newsletters, and marketing content for public events.
• Organize, coordinate, and assist with recurring and special educational events.

Human Resources Support

• Assist with basic Human Resources tasks and maintain strict confidentiality regarding personnel matters.

Other Work/Responsibilities

• Budget-related activities, including purchasing and invoice processing
• Bookkeeping of multiple accounts and grants
• Maintenance of confidential personnel records
• Completion of NCCE and Surry County mandated reports

The candidate must maintain a high level of trust, confidentiality, and a positive, professional attitude towards supportive team building. This position will be responsible for supporting individual agent programs as assigned. The Administrative Assistant will also answer phones, greet visitors to the office, respond to general information inquiries, assist Extension Volunteer Groups, and carry out other general office duties as assigned.

Supervisory

Number of Permanent Employees this Position Supervises: NA

Percent of Time Spent: NA

Requirements and Preferences

Identify if the Position is Mandatory / Essential / Key: Not Applicable

Work Schedule: 8:15am - 5:00pm Monday - Friday, evening and weekend hours as needed.

Minimum Experience/Education: Graduation from high school and two years of related experience; or graduation from a two-year secretarial science or business administration program and one year related experience

Department Required Skills:

• Dependability & Efficiency: Proven ability to work independently, multitask, and manage priorities in a fast-paced environment.
• Communication & Marketing: Strong background in newsletter design, written communications, social media management, and event marketing.
• Confidentiality: Demonstrated capability to exercise discretion and maintain confidentiality with personnel and office records.
• Notary Requirement: Must be a certified Notary Public or willing to obtain Notary certification upon hire.

Preferred Years Experience, Skills, Training, Education:

Strong written and oral communication skills.

Strong organizational skills.

Ability to respond to broad client base.

High level understanding of technology is desired.

Must be proficient in Word, Excel, PowerPoint and Google Suite.

Required License or Certification: N/A

Valid NC Driver's License required?: Yes

Commercial Driver's License Required?: No

Physical Required?: No

List any other medical/drug tests required:

Recruitment Details

Anticipated Hiring Range: $34,424- $42,422

Internal Transfer Only: No

Recruitment Dates

Job Open Date: 09/25/2026

Applicant Information

Quick Link: https://jobs.ncsu.edu/postings/235195

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.