Cosmetic Medical Assistant & Patient Care Coordinator

It’s A Secret Med Spa; Dallas (TX); On-site; USD 32,000 - 54,000; Full time

Job summary

It’s A Secret Med Spa in Dallas is seeking an organized medical support assistant to coordinate client scheduling for cosmetic injectors and maintain treatment rooms. You will also assist with charting, client photography, and basic prep for procedures under supervision.

The role requires Nursing student status or MA/Phlebotomy certs, EMR experience, and strong communication. Flexibility for evenings/weekends may be needed; HIPAA compliance is essential.

Qualifications

• Currently enrolled in nursing school or hold Medical Assistant/Phlebotomy certs.
• Experience using Electronic Medical Record (EMR) systems is required.
• Good etiquette and professional communication with clients and coworkers.
• Ability to multitask and adapt to the needs of Cosmetic Nurse Injectors.
• Strong integrity and sound judgment in clinical and front-desk tasks.

Responsibilities

• Organize inventory and treatment rooms during shifts.
• Coordinate client scheduling for Cosmetic Injectors with front-of-house help.
• Conduct and organize client Before and After photography.
• Manage social media and client messaging for Cosmetic Nurse Injectors.
• Prep and document client charts under supervision.
• Maintain cleanliness in treatment rooms and prep areas.
• Prepare products/equipment for injections as needed.
• Assist with consent forms and paperwork accuracy.
• Follow up with clients after services.
• Request prescription refills from Corporate NP in a timely manner.
• Escort clients to rooms post-check-in and support front desk coverage.
• Participate in training and explain pre/post op care to clients.
• Uphold HIPAA and confidentiality; protect client privacy.

Skills

Social media

Multitasking

Etiquette

Integrity

Judgment

Education

Nursing student or MA/Phlebotomy cert

Tools

Electronic Medical Records

Job description

It’s A Secret Med Spa in Dallas is seeking an organized medical support assistant to coordinate client scheduling for cosmetic injectors and maintain treatment rooms. You will also assist with charting, client photography, and basic prep for procedures under supervision.

The role requires Nursing student status or MA/Phlebotomy certs, EMR experience, and strong communication. Flexibility for evenings/weekends may be needed; HIPAA compliance is essential.