Correctional Records Specialist: Offender Data & Compliance

okgov; Oklahoma; On-site; USD 42,000 - 51,000; Full time

Job summary

The Oklahoma Department of Corrections invites applications for the Correctional Records Officer at James Crabtree Correctional Center. The role focuses on offender records management, auditing time credits, and ensuring accurate time calculations in line with state statutes.

You will supervise clerical staff, manage legal correspondence, and coordinate with law enforcement, courts, and public agencies to maintain compliant records and support the Sentence Administration unit.

Qualifications

• Bachelor's degree and 1 year of professional administrative experience in business, correctional records management or related fields.
• Experience with correctional record systems and time-keeping processes helpful.
• Knowledge of policies, procedures and laws governing sentences and records management.

Responsibilities

• Maintain offender records, legal files and computer records including time served, credits and movements.
• Review legal mail, detainers, transfers and sentence modifications; monitor inmate counts.
• Coordinate with law enforcement, court officials, private attorneys and public agencies regarding offender information.
• Prepare extradition paperwork and testify in court as needed.
• Supervise clerical staff and oversee filing, audits and record maintenance within the unit.
• Audit offender time credits to ensure correct release dates and proper sequencing.

Skills

Records management

Auditing

Time calculations

Communication

Education

Bachelor's degree

Job description

The Oklahoma Department of Corrections invites applications for the Correctional Records Officer at James Crabtree Correctional Center. The role focuses on offender records management, auditing time credits, and ensuring accurate time calculations in line with state statutes.

You will supervise clerical staff, manage legal correspondence, and coordinate with law enforcement, courts, and public agencies to maintain compliant records and support the Sentence Administration unit.