CORRECTIONAL CASE RECORDS ANALYST

California Department of State Hospitals; San Bernardino (CA); On-site; USD 50,000 - 81,000; Full time

Job summary

California Department of State Hospitals seeks a dedicated Correctional Case Records Analyst to support the Patton facility’s human resources function. The role handles admissions, data management, and transportation coordination for the committed population, under supervision, in a fast-paced environment.

The successful candidate will demonstrate strong analytical skills, proficiency in Excel and the Microsoft Office Suite, and the ability to work with legal documents and court orders while

Qualifications

• Strong analytical skills and ability to interpret court orders and discrepancies.
• Proficient in Excel, data entry, and compiling data into graphs for data analysis.
• Ability to communicate effectively in writing and verbally and to prioritize and meet deadlines.

Responsibilities

• Prepare for and admit incoming patients.
• Compile admission documents for Admission Suite personnel.
• Review pre-admission packets for completeness and maintain databases of admission and discharge information.
• Prepare and distribute daily transportation lists and calculate maximum terms of commitments.

Skills

Data analysis

Data entry

Microsoft Office

Excel

Tools

Microsoft Office

Excel

PowerPoint

Job description

Position Details

Job Code #:

JC-532600

Position #(s):

502-460-1152-XXX

Working Title:

Correctional Case Records Analyst

Classification:

CORRECTIONAL CASE RECORDS ANALYST

$4,176.00 - $5,231.00 A

$4,523.00 - $5,659.00 B

$5,420.00 - $6,790.00 C

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions:

1

Work Location:

San Bernardino County

Telework:

In Office

Job Type:

Permanent, Full Time

Facility:

Department of State Hospitals - Patton

Job Description And Duties

Patton State Hospital, Human Resources Department, is accepting applications for at least one (1) Permanent, Full Time Correctional Case Records Analyst (CCRA). This position under the direction of the Correctional Case Records Supervisor and will share the responsibility of other CCRA’s to assist in planning, organizing, and managing the legal component and transportation of the committed population at DSH-Patton. Selected incumbent may also be eligible for an annual recruitment and retention payment of $2,400.00 in accordance with Pay Differential 438.

The incumbent will be responsible for, but not limited to, the following duties:

• Prepares for and admits incoming patients.
• Compiles admission documents for Admission Suite personnel.
• Reviews pre-admission packets for completeness.
• Maintains databases containing patient admission and discharge information.
• Prepares and distributes daily transportation list.
• Makes arithmetical computations to calculate maximum term of commitments.
• Ability to analyze and interpret court orders and recognize discrepancies.
• Proficient in Excel, data entry, and compi ling data into graphs for data analysis.
  
  

The successful applicant will possess strong analytical skills, tact, the ability to effectively communicate verbally and in writing, the ability to prioritize a workload and meet deadlines and the ability to perform efficiently in a fast-paced environment. Demonstrate the ability to formulate spreadsheets, navigate various databases, and Microsoft Office Suite, i.e. Word, Excel, Outlook, and Power Point.

In order to gain list eligibility and be appointed to the Correctional Case Records Analyst classification, please follow the link below to the exam bulletin. Failure to take the exam will result in your application not moving forward in our process. Please follow the directions carefully: Correctional Case Records Analyst Exam Bulletin

All qualified and interested applicants are required to submit a thorough and detailed Statement of Qualifications (SOQ) of no more than one page summarizing your education, relevant training, and experience as it relates to the above-mentioned duties.

All applicants may be prescreened for breadth and depth of experience. Only the most qualified applicants may be interviewed based on screening criteria. For this reason, it is especially important that applicants take special care in thoroughly and accurately completing the application. A computer and knowledge exercise may be given to candidates as part of the selection process.

All interested and qualified applicants must submit an application and SOQ to Human Resources no later than Friday, October 2, 2026.

You will find additional information about the job in the Duty Statement .

Department Information

DSH - Patton

3102 E. Highland Avenue

Patton, CA 92369

http://www.dsh.ca.gov

Department Website: https://www.dsh.ca.gov/Patton