CASE RECORDS TECHNICIAN

CA Department of Corrections & Rehabilitation; Sacramento (CA); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Free parking

Job summary

CA Department of Corrections & Rehabilitation (CDCR) in Rancho Cordova, Sacramento County, seeks a Case Records Technician for a permanent, full-time in-office position. The role encompasses managing case records and related clerical duties within an established state department.

Applicants must meet the minimum qualifications listed in the class specification. The selection process includes verification of qualifications and background considerations, with final filing by 9/28/2026.

Qualifications

• Minimum requirements are in the Class Specification.
• Possession of minimum qualifications will be verified prior to interview and/or appointment.
• Applicants who completed their education outside of the US must obtain and submit verification of U.S. course/degree equivalency.
• Individuals eligible for a Training and Development assignment may also be considered for this position(s).

Skills

Case Records Technician

Office Technician (Typing)

Job description

Job Description And Duties

Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). The California Department of Corrections Rehabilitation (CDCR) Headquarters has implemented a new automated system to streamline the hiring process. The Human Resources Technology System (HRTS) is an intuitive, user-friendly system that provides the applicant access to real time updates throughout the hiring process.

HRTS will require new candidates to set up an account, which allows them to track their application’s progress. Through their account portal, candidates will also be able to provide any additional information needed in the hiring process, including setting up interviews as needed. After the final filing date, applicants will receive an email from [e-mail] or DoNotReply@CDCR (depending on the email provider), with direction on creating and/or accessing their account.

For HRTS communication, this is in reference to Job Requisition (JR) 4443. CDCR/CCHCS employees are encouraged to use their existing CDCR email address on their job application. Please see attached Duty Statement. Note: Main communication for this position will be through email. Please ensure you have a valid email address on your application.

This advertisement is for a Case Records Technician position located in Rancho Cordova, Sacramento County. Please indicate the position number on your application: 065-216-1155-029. You will find additional information about the job in the Duty Statement.

Working Conditions

The Division of Adult Institutions, Case Records Services location in Rancho Cordova offers free parking as well as a variety of nearby shopping locations and restaurants.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• CASE RECORDS TECHNICIAN
• OFFICE TECHNICIAN (TYPING)

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details

Job Code #: JC-531692

Position #(s): 065-216-1155-029

Working Title: Case Records Technician

Classification: CASE RECORDS TECHNICIAN

$3,411.00 - $4,271.00 A

$3,669.00 - $4,586.00 B

$3,949.00 - $4,945.00 C

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Shall Consider: OFFICE TECHNICIAN (TYPING)

# of Positions: 1

Work Location: Sacramento County

Telework: In Office

Job Type: Permanent, Full Time

Department Information

Vision
We enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs.

Mission
To facilitate the successful reintegration of the individuals in our care back to their communities equipped with the tools to be drug-free, healthy, and employable members of society by providing education, treatment, rehabilitative, and restorative justice programs, all in a safe and humane environment.

Commitment
CDCR and CCHCS are committed to transforming the correctional landscape to create safer, more professional, and more fulfilling environments for our employees, the incarcerated population, and those supervised in our communities. Through systemwide improvements grounded in proven and emerging practices, we aim to strengthen rehabilitation, enhance workplace satisfaction, and support successful reentry into the community through our institutions, parole, and community partnerships. Our shared mission is to promote safety, wellness, and human dignity while fostering positive change for all those who live and work within our institutions and communities.

CDCR and CCHCS are committed to building an inclusive respectful workplace. We are determined to attract and hire candidates from all communities and empower employees from a variety of backgrounds, perspectives, and personal experiences. We are proud to foster inclusion and drive collaborative efforts at all levels of the Department.

CDCR/CCHCS values all team members. We work cooperatively to provide the highest level of health care possible to a diverse correctional population, which includes medical, dental, nursing, mental health, and pharmacy. We encourage creativity and ingenuity while treating others fairly, honestly, and with respect, all of which are critical to the success of the CDCR/CCHCS mission.

Founded in 1885, the California Department of Corrections and Rehabilitation (CDCR) is one of the nation’s largest and most diverse correctional departments in the country. We are dedicated to enhancing public safety through the safe and secure incarceration of individuals in our care, by providing effective parole supervision, and implementing rehabilitative strategies for their successful reintegration into our communities.

The Correctional Case Records Services unit interprets court commitment orders; initiates the criminal identification process, analyzes legal status to determine crime and sentence with applicable enhancements, aggravations, limitations, and Good Conduct Credit; computes parole and discharge dates; directs preparation of legal forms for transfer, extradition, parole, and discharge of persons under the jurisdiction of the Department.

Special Requirements

Do not include any confidential information on any documents you submit for a job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you should include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.

Applicants who completed their education outside of the US (with foreign degrees/transcripts) must obtain and submit verification of U.S. course/degree equivalency. Foreign education credential evaluation services can be found at NACES | National Association of Credential Evaluation Services.

Candidates new to CDCR/CCHCS are required to submit to a background investigation process utilizing Live Scan Fingerprinting, as well as a Tuberculosis test/evaluation prior to appointment, followed by department annual Tuberculosis testing/evaluation thereafter.

When submitting supporting documents, PDF file format is preferred. CDCR/CCHCS utilizes E-Verify to confirm candidate’s identity and employment authorization. For more information about E-Verify, you may go to https://www.e-verify.gov/.

This advertisement may be used for other vacancies that occur during the life of this recruitment.

Final Filing Date

9/28/2026

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Basic Microsoft Knowledge
• Clerical and administrative experience
• Prioritizing deadlines and multitasking

Benefits

Benefit information can be found on the California Department of Human Resources (CalHR) website, https://www.calhr.ca.gov, and the CalPERS website, www.calpers.ca.gov.

Information on benefits afforded by membership in the California Public Employees’ Retirement System can be found on the CalHR Salary and Benefits website at www.calhr.ca.gov/employees/pages/salary-and-benefits.aspx.

Information on the benefits and protections provided to public employees by the State Civil Service Act can be found on the CalHR website at https://www.calhr.ca.gov/Training/Pages/performance-management-merit-system-principles.aspx

Additional benefit information can be found on the CalHR California State Civil Service Employee Benefits Summary website at www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx

This webpage is intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment.

Contact Information

Hiring Unit Contact:
Corinne Hayes
[phone]
[e-mail]

please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Office of Civil Rights
[phone]
[e-mail]

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.