CORRECTIONAL CASE RECORDS SUPERVISOR

CA Department of Corrections & Rehabilitation; California (MO); On-site; USD 70,000 - 87,000; Full time

Job summary

California Department of Corrections and Rehabilitation in Marin County seeks a CORRECTIONAL CASE RECORDS SUPERVISOR to oversee complex records, supervise parole tracking, and coordinate with courts and agencies.

This permanent, full-time role requires high attention to legal interpretations, time computations, and staff training; the incumbent will prepare reports, participate in hiring, and support rehabilitation and public safety goals.

Qualifications

• Two years of experience in the California state service performing duties of a Correctional Case Records Analyst, at least one year at Analyst, Range C.
• Or three years of experience in a governmental law enforcement or criminal justice setting handling criminal case records, incl. supervisory duties.
• Education: the equivalent to completion of four years of college; additional qualifying work experience may substitute for up to two years of the college requirement.

Responsibilities

• Supervise parole tracking system and final parole audit process.
• Prepare and submit monthly release reports to central office.
• Provide training on time computation and legal interpretations of court documents.
• Train local staff on incarcerated person and supervised person records issues.
• Act as liaison with departments, agencies, and courts on complex record matters.
• May participate in court appearances and agency telephone contracts.
• Complete performance reports and participate in staff hiring/interviews.

Education

Four-year college degree / equivalent

Job description

Job Description And Duties

Individuals who are eligible for Training and Development assignment may also be considered for this position (s).

Under the general direction of the correctional case records manager this position performs more difficult legal and policy interpretations related to processing, maintenance, and control of incarcerated person or parole records.

Supervise parole tracking system and final parole audit process on all incarcerated people housed in San Quentin’s mainline population. Ensure all computations are correct and all paperwork is complete. Prepare and submit monthly early/late release report to the central office in Sacramento. Provide training to the CCRA in areas of time computation and legal interpretations of court documents. Provide training to local staff on incarcerated persons and supervised person record related issues. May have responsibility for a specialized records function or assist a high-level administrator who directs a variety of complex record unit. Act as liaison with departmental units, county, state, and federal agencies, and courts in more complex record related matters. This position may require court appearances and telephone contracts with representatives of other agencies within the criminal justice system. Responsible for completion of performance reports and other work performance related issues. Participate in testing and hiring interviews for various staff vacancies.

CDCR/CCHCS employees are encouraged to use their existing CDCR email address on their job application.

Note: Main communication for this position will be through email. Please ensure you have a valid email address on your application.

You will find additional information about the job in the Duty Statement.

Working Conditions

San Quentin Rehabilitation Center (SQRC), established in 1852, is California’s oldest correctional institution and is located in historic Marin County, overlooking the San Francisco Bay just 12 miles north of the Golden Gate Bridge.

Rich in history and undergoing an exciting transformation, SQRC is at the forefront of California’s evolving approach to corrections, with an increased focus on rehabilitation, education, and successful reentry. Employees at SQRC have a unique opportunity to become part of this historic transformation while serving the State of California and contributing to CDCR’s mission of public safety and rehabilitation.

San Quentin Rehabilitation Center (SQRC) - (ca.gov)

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• CORRECTIONAL CASE RECORDS SUPERVISOR

Additional Documents

• Job Application Package Checklist
• Duty Statement

Job Code #:

JC-531293

Position #(s):

095-223-1149-XXX

Working Title:

CORRECTIONAL CASE RECORDS SUPERVISOR

Classification:

CORRECTIONAL CASE RECORDS SUPERVISOR

$6,311.00 - $7,817.00

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions:

1

Work Location:

Marin County

Telework:

In Office

Job Type:

Permanent, Full Time

Vision

We enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs.

Mission

To facilitate the successful reintegration of the individuals in our care back to their communities equipped with the tools to be drug-free, healthy, and employable members of society by providing education, treatment, rehabilitative, and restorative justice programs, all in a safe and humane environment.

Commitment

The California Department of Corrections and Rehabilitation (CDCR) and the California Correctional Health Care Services (CCHCS) are committed to transforming the correctional landscape to create safer, more professional, and more fulfilling environments for our employees, the incarcerated population, and those supervised in our communities. Through systemwide improvements grounded in proven and emerging practices, we aim to strengthen rehabilitation, enhance workplace satisfaction, and support successful reentry into the community through our institutions, parole, and community partnerships. Our shared mission is to promote safety, wellness, and human dignity while fostering positive change for all those who live and work within our institutions and communities.

CDCR and CCHCS are committed to building an inclusive respectful workplace. We are determined to attract and hire candidates from all communities and empower employees from a variety of backgrounds, perspectives, and personal experiences. We are proud to foster inclusion and drive collaborative efforts at all levels of the Department.

CDCR and CCHCS strive to collaborate with the community to enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs. Incumbents establish and maintain cooperative working relationships within the department, other governmental agencies, health care partners, and communities.

CDCR/CCHCS values all team members. We work cooperatively to provide the highest level of health care possible to a diverse correctional population, which includes medical, dental, nursing, mental health, and pharmacy. We encourage creativity and ingenuity while treating others fairly, honestly, and with respect, all of which are critical to the success of the CDCR/CCHCS mission.

Founded in 1885, the California Department of Corrections and Rehabilitation (CDCR) is one of the nation’s largest and most diverse correctional departments in the country. We are dedicated to enhancing public safety through the safe and secure incarceration of individuals in our care, by providing effective parole supervision, and implementing rehabilitative strategies for their successful reintegration into our communities.

Special Requirements

Do not include any confidential information on any documents you submit for a job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you should include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.

Applicants who completed their education outside of the US (with foreign degrees/transcripts) must obtain and submit verification of U.S. course/degree equivalency. Foreign education credential evaluation services can be found at NACES | National Association of Credential Evaluation Services

Candidates new to CDCR/CCHCS are required to submit to a background investigation process utilizing Live Scan Fingerprinting, as well as a Tuberculosis test/evaluation prior to appointment, followed by department annual Tuberculosis testing/evaluation thereafter.

When submitting supporting documents, PDF file format is preferred.

CDCR/CCHCS utilizes E-Verify to confirm candidate’s identity and employment authorization.

For more information about E-Verify, you may go to Home | E-Verify.

This advertisement may be used for other vacancies that occur during the life of this recruitment.

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.

Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

Desirable Qualifications

• Willingness to promote an inclusive workplace that empowers employees from a variety of backgrounds, perspectives, and personal experiences.

Benefits

Benefit information can be found on the California Department of Human Resources (CalHR) website, www.calhr.ca.gov, and the CalPERS website, www.calpers.ca.gov.

Information on benefits afforded by membership in the California Public Employees’ Retirement System can be found on the CalHR Salary and Benefits website at www.calhr.ca.gov/employees/pages/salary-and-benefits.aspx.

Information on the benefits and protections provided to public employees by the State Civil Service Act can be found on the CalHR website at https://www.calhr.ca.gov/Training/Pages/performance-management-merit-system- principles.aspx.

Additional benefit information can be found on the CalHR California State Civil Service Employee Benefits Summary website at https://www.calhr.ca.gov/Pages/California-State- Civil-Service-Employee-Benefits-Summary.aspx.

This webpage is intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Human Resources Contact:

Yolanda Manzo

[phone] ext: 5535

[e-mail]

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact

EEO Office

[phone]

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

EXAMINATION INFORMATION

To obtain list eligibility for Correctional Case Records Supervisor, before applying for the position, you must first take and pass the Correctional Case Records Supervisor examination found here: Correctional Case Records Supervisor Exam Bulletin (ca.gov)

Minimum Qualifications

Either I

Two years of experience in the California state service performing the duties of a Correctional Case Records Analyst, at least one year of which must have been at the level of a Correctional Case Records Analyst, Range C.

Or II

Experience: Three years of experience in a governmental law enforcement or criminal justice setting in the maintenance, processing, and control of criminal case records for persons committed to the jurisdiction of local, State, or Federal correctional agencies, including one year of supervisory experience. (Experience in the California state service applied toward this requirement must have been acquired at a level of responsibility equivalent to a Correctional Case Records Analyst, Range C.) and

Education: The equivalent to completion of four years of college. (Additional qualifying work experience may be substituted on a year-for-year basis for up to two years of the required college education.)

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.