Corporate Transactions Legal Assistant – Detail-Oriented

Legal Search Solutions, LLC; West Palm Beach (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

Legal Search Solutions, LLC is seeking an experienced Legal Assistant for our West Palm Beach office to support corporate transactional matters. The role requires meticulous document handling, calendar management, and billing duties within a confidential, collaborative environment.

Ideal candidates have 3+ years of law firm experience, strong typing and MS Office skills, and the ability to adapt to changing priorities while delivering quality work.

Qualifications

• 3+ years of law firm experience required.
• Billing experience, including electronic billing, is preferred.
• Flexible and the ability to deal well with changing assignments and priorities.
• Working knowledge of Microsoft Office applications.
• Strong typing skills, excellent grammar, spelling, punctuation, and communication skills.
• Attention to detail and good organizational and analytical skills.
• Flexibility for overtime, as needed.

Responsibilities

• Schedules and maintains attorneys’ calendars.
• Handles monthly client billing (paper and electronic billing); reviews prebills for accuracy.
• Opens new matters and generates client conflict checks.
• Sets up and maintains attorneys’ work paper and electronic files.
• Indexes and prepares files for off-site storage.
• Coordinates video conferencing (Zoom and Teams).
• Maintains confidentiality of firm and client information.
• Prints and organizes documents; answers calls and relays messages.
• Assists with miscellaneous duties and projects as assigned.

Skills

Attention to detail

Organizational skills

Communication skills

Teamwork

Flexibility

Billing experience

Typing speed

Microsoft Office

Tools

Microsoft Office

Job description

Legal Search Solutions, LLC is seeking an experienced Legal Assistant for our West Palm Beach office to support corporate transactional matters. The role requires meticulous document handling, calendar management, and billing duties within a confidential, collaborative environment.

Ideal candidates have 3+ years of law firm experience, strong typing and MS Office skills, and the ability to adapt to changing priorities while delivering quality work.