Legal Assistant- Real Estate

Legal Search Solutions, LLC; West Palm Beach (FL); On-site; USD 42,000 - 63,000; Full time

Job summary

Legal Search Solutions, LLC in West Palm Beach is seeking a Legal Assistant for its Real Estate Practice. The role involves drafting real estate contracts, assisting with closings, and maintaining organized case files while facilitating transactions and client service.

The position requires experience with law firm software, billing, and document management, plus strong communication and multitasking abilities. On-site work five days a week with confidentiality at the core of duties.

Qualifications

• At least 5+ years of experience as a legal assistant, preferably in real estate law.
• Bachelor’s degree or comparable experience.
• Proficiency in document management and law firm software.
• Experience with transaction management and billing systems.

Responsibilities

• Draft and review real estate contracts, leases, and other legal documents.
• Assist attorneys in preparing for closings, including gathering necessary documentation.
• Maintain and organize case files, ensuring documents are up-to-date and accessible.
• Communicate with clients and other parties to facilitate transactions under attorney direction.
• Provide administrative and client service support to attorneys.

Skills

Detail-oriented

Multitasking

Communication

Office software

Billing support

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Outlook

Word

Excel

iManage

SmartTime

Aderant

Job description

Legal Assistant - Real Estate, West Palm Beach

Large international law firmis seeking a Legal Assistant for its Real Estate Practice in the West Palm Beach office.

Essential Functions:

• Draft and review real estate contracts, leases, and other legal documents.
• Assist attorneys in preparing for closings, including gathering necessary documentation.
• Maintained and organized case files, ensuring all documents are up-to-date and accessible.
• Communicate under the direction of the attorneys with clients and other parties to facilitate transactions.
• Provide exceptional administrative and client service support to attorneys.
• Manage calendars and schedule meetings.
• Maintain client relationships and ensure high levels of client satisfaction.
• Handle monthly client billing (paper and electronic billing). Review billing prebills for accuracy, completeness, and necessary timekeeper inquiries and narrative edits.
• New Business Intake.
• Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm.
• Respond to requests in a professional manner.

Required Skills/Abilities:

• Experience working with multiple attorneys is required.
• Ability to work efficiently and effectively under pressure and time constraints.
• Ability to effectively balancemultipleassignments and workflow from various attorneys.
• Ability to multitask and handle multiple responsibilities and high volume is crucial.
• Strong attention to detail, initiative, and follow-through required.
• Effective oral and written communication skills, including the ability to clearly express thoughts to others and exchange information.
• Working knowledge of Microsoft Office, including extensive knowledge of Outlook, Word (including proficient with track changes), Excel, and experience working with law firm case management and billing software required.
• Experience with document management including the ability to redline documents
• Knowledge of iManage, SmartTime, and Aderant.
• Strong attention to detail, essential for accurately drafting and reviewing legal documents.
• Excellent communication skills are critical for effectively liaising with clients and other stakeholders throughout the transaction process.
• Organizational skills are essential in maintaining case files and ensuring all documentation is readily available to attorneys.
• Preferred skills, such as familiarity with law firm software, enhance transaction management efficiency and contribute to a smoother workflow.
• Physical attendance in office 5 days per week.

Education and Experience:

• At least 5+ years of experience as a legal assistant, preferably in real estate law.
• Must have bachelor’s degree or comparable experience.
• Proficiency in document management and document preparation.
• Experience with law firm software and transaction management systems.