Legal Assistant- Corporate Transactional Law

Legal Search Solutions, LLC; West Palm Beach (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

Legal Search Solutions, LLC is seeking an experienced Legal Assistant for our West Palm Beach office to support corporate transactional matters. The role requires meticulous document handling, calendar management, and billing duties within a confidential, collaborative environment.

Ideal candidates have 3+ years of law firm experience, strong typing and MS Office skills, and the ability to adapt to changing priorities while delivering quality work.

Qualifications

• 3+ years of law firm experience required.
• Billing experience, including electronic billing, is preferred.
• Flexible and the ability to deal well with changing assignments and priorities.
• Working knowledge of Microsoft Office applications.
• Strong typing skills, excellent grammar, spelling, punctuation, and communication skills.
• Attention to detail and good organizational and analytical skills.
• Flexibility for overtime, as needed.

Responsibilities

• Schedules and maintains attorneys’ calendars.
• Handles monthly client billing (paper and electronic billing); reviews prebills for accuracy.
• Opens new matters and generates client conflict checks.
• Sets up and maintains attorneys’ work paper and electronic files.
• Indexes and prepares files for off-site storage.
• Coordinates video conferencing (Zoom and Teams).
• Maintains confidentiality of firm and client information.
• Prints and organizes documents; answers calls and relays messages.
• Assists with miscellaneous duties and projects as assigned.

Skills

Attention to detail

Organizational skills

Communication skills

Teamwork

Flexibility

Billing experience

Typing speed

Microsoft Office

Tools

Microsoft Office

Job description

Legal Assistant - Corporate TransactionalLaw, West Palm Beach

Prestigious firm is seeking an experienced Legal Assistant for the West Palm Beach office.

Essential Functions:

• Creates, edits, spell checks, and proofreads work products following the Firm’s established document processing methods and procedures to ensure accuracy and completeness.
• Schedules and maintains attorneys’ calendars.
• Handles monthly client billing (paper and electronic billing). Review billing prebills for accuracy and completeness. Performs client, matter, and narrative edits.
• Prepares attorneys’ expense reports; prepares payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers.
• Opens new matters and generates client conflict checks.
• Sets up and maintains attorneys’ work paper and electronic files, including daily and regular filing.
• Indexes and prepares files for off-site storage.
• Prints and organizes various documents received in multiple formats, including emails and attachments.
• Answer the telephone and accurately take and relay messages, as requested.
• Arrange for video conferencing including Zoom and Teams.
• Actively seeks to maximize productivity and promote teamwork.
• Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm.
• Other duties and projects assigned.

Required Skills/Abilities:

• Respond to client requests under attorney's direction in a professional manner.
• Identifies and responds to client issues/problems in a timely manner and seeks feedback/follow-up as appropriate.
• Ability to work both independently and effectively with coworkers in a collaborative environment.
• Demonstrates dedication to producing quality work product.
• Attention to detail when completing work assignments.
• Organizes and prioritizes workload appropriately.
• Cooperates and demonstrates flexibility when facing change.

Education and Experience:

• 3+ years of law firm experience required.
• Billing experience, including electronic billing, is preferred.
• Flexible and the ability to deal well with changing assignments and priorities.
• Working knowledge of Microsoft Office applications.
• Strongtyping skills, excellent grammar, spelling, punctuation, and communication skills.
• Attention to detail and good organizational and analytical skills.
• Flexibility for overtime, as needed.

Physical Demands:

• Ability to perform the essential functions of the role with or without reasonable accommodation.
• Prolong periods of sitting and working on a computer.
• Occasional standing, walking and movement within an office environment.
• May occasionally lift or move items up to ten pounds.