Corporate Transactions Legal Assistant

LHH; Tampa (FL); On-site; USD 52,000 - 70,000; Full time

Job summary

LHH Recruitment Solutions is partnering with a respected law firm in Tampa to identify a Business Transactions Legal Assistant who thrives in a fast-paced corporate environment. This role supports attorneys on corporate and commercial transactions, with a focus on entity management, registered agent services, and corporate compliance.

You will draft, format, proofread, and finalize transactional documents and engagement letters, manage attorney calendars, coordinate meetings, and handle client

Qualifications

• 2+ years of legal assistant, legal secretary, or administrative experience in corporate, business transactions, or commercial law.
• Experience handling corporate filings, entity maintenance, registered agent services, or corporate compliance activities.
• Working knowledge of corporate formations, annual reports, governance documents, and compliance deadlines.
• Proficiency with Microsoft Office Suite, Adobe Acrobat, DocuSign, Adobe Sign, and document management systems.

Responsibilities

• Provide administrative and legal support to attorneys handling corporate and commercial transactions.
• Draft, format, proofread, and finalize transactional documents, correspondence, and engagement letters.
• Manage attorney calendars, coordinate meetings and client communications, and handle scheduling logistics.
• Open and maintain client matters within document management systems.
• Assist with document assembly, electronic signature workflows, and file management.
• Support billing functions, including time entry tracking, pre-bill reviews, and invoice administration.
• Serve as a point of contact for registered agent matters, including receiving and processing service of process.
• Maintain corporate records, entity databases, minute books, resolutions, and other governance documents.
• Coordinate corporate filings and compliance requirements with state agencies and outside vendors.
• Communicate proactively with clients regarding filing deadlines, compliance obligations, and status updates.
• Ensure the secure maintenance and retention of confidential corporate records and legal documents.

Skills

Organizational skills

Communication

Confidentiality

Time management

Tools

Microsoft Office Suite

Adobe Acrobat

DocuSign

Adobe Sign

Document management systems

Job description

LHH Recruitment Solutions is partnering with a respected law firm in Tampa to identify a Business Transactions Legal Assistant who thrives in a fast-paced corporate environment. This role supports attorneys on corporate and commercial transactions, with a focus on entity management, registered agent services, and corporate compliance.

You will draft, format, proofread, and finalize transactional documents and engagement letters, manage attorney calendars, coordinate meetings, and handle client