Corporate Software Administrator

The Reynolds and Reynolds Company; Dayton (OH); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Health Savings Account

401(k) with up to 6% matching

Paid vacation

Paid sick days

Paid holidays

Hybrid work schedule

Work-from-home up to 2 days/week

Referral bonuses

Professional development and training

Promotion from within

Associate discounts

Job summary

The Reynolds and Reynolds Company is seeking a Contract Management professional to support internal departments in ensuring software needs, licensing compliance, and reporting on purchases and usage.

The role involves working with vendors to secure favorable pricing, maintaining contract terms, and researching new products for internal use. It offers opportunities to analyze data and improve departmental efficiency.

Qualifications

• Excellent verbal and written communication skills.
• Knowledge of Word, Excel, and Access preferred.
• Comfortable communicating with vendors by phone.
• Strong attention to detail.
• Technical experience a plus.

Responsibilities

• Document agreements and provide reports on purchases, product usage, and licensing to ensure compliance with vendor contracts.
• Collaborate with vendors and resellers to obtain best pricing prior to purchases and ensure licensing terms are met.
• Research new vendors and products and process approvals to make them available for internal departments.
• Analyze data and formulate recommendations to improve efficiency for internal teams.

Skills

Verbal communication

Written communication

Attention to detail

Vendor communication

Technical experience

Microsoft Word

Microsoft Excel

Microsoft Access

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

Position Description

As a member of our Contract Management team, you will support internal departments to ensure the company has the adequate software and subscriptions for their roles while also ensuring proper software licensing and usage of software. You will be responsible for documenting agreements and providing reports on purchases, usage of products, and information pertinent to licensing to ensure that our company is compliant with vendor agreements, as well as providing reports to management as requested.

You will work with vendors and resellers on obtaining the best pricing possible prior to making necessary purchases, and ensuring we are compliant with their licensing terms and conditions in contracts.

Other responsibilities will include researching new vendors and products, and completing necessary processes to obtain them for use by internal departments. Opportunities will arise for you to be creative in the way you analyze data and formulate recommendations to the internal departments in order to achieve their highest level of efficiency.

Requirements

• Excellent verbal and written communication skills
• Knowledge of Microsoft Word, Excel, and Access preferred
• Comfortable working with vendors over the phone
• Strong attention to detail
• Technical experience a plus

Benefits

We strive to offer an environment that provides our associates with the right balance between work and family. We offer a comprehensive benefits package including:

• Medical, dental, vision, life insurance, and a health savings account
• 401(k) with up to 6% matching
• Paid vacation, sick days, and holidays
• Reynolds offers a hybrid work schedule, based on position eligibility. Following completion of your training period, eligible associates may work-from-home up to two days per week.

Company Perks, Including

• Referral bonuses
• Professional development and training
• Promotion from within
• Associate discounts for cell phones, cars, computers, entertainment, and much more

Facility Amenities, Including

• An onsite dining facility offering complimentary breakfast and lunch
• A fitness center
• An onsite medical center
• A wide variety of sports and social leagues to participate in after work, along with volunteering initiatives through our Associate Foundation

Reynolds and Reynolds promotes a healthy lifestyle by providing a non-smoking environment. Reynolds and Reynolds is an equal opportunity employer.