Corporate Secretary / Administrator

The Fountain Group; Chicago (IL); On-site; USD 54,000 - 58,000; Full time

Job summary

The Fountain Group is seeking an experienced Corporate Secretary / Administrator to join its Chicago headquarters. You will provide administrative and coordination support to the Legal and Corporate Secretary team, handling document routing and calendar tasks.

Responsibilities include preparing legal and corporate documents, coordinating meetings, organizing agendas, distributing materials, and managing travel arrangements, expense reporting, memberships, and CLE activities.

Qualifications

• Minimum 3 years of legal administrative or corporate support experience.
• Legal document preparation, revision, and routing.
• Corporate meeting coordination, agenda preparation, and meeting material distribution.
• Expense report processing and financial documentation accuracy.
• Calendar management and travel coordination experience.

Responsibilities

• Provide administrative and coordination support to the Legal and Corporate Secretary team.
• Prepare and route legal and corporate documents, manage revisions.
• Coordinate corporate meetings, organize agendas and logistics.
• Distribute meeting materials, and support travel arrangements, expense reporting, calendar management, memberships, dues, and CLE activities.

Skills

Legal administrative experience

Legal document preparation

Corporate meeting coordination

Calendar management

Travel coordination

Expense report processing

Education

High School Diploma

College degree

Job description

Corporate Secretary / Administrator

Location: Chicago, IL
Pay Rate: $42–$39/hr
Duration: 3+months

Job Description

Provide administrative and coordination support to the Legal and Corporate Secretary team at the corporate headquarters. Prepare and route legal and corporate documents, manage revisions, coordinate corporate meetings, organize agendas and logistics, distribute meeting materials, and support travel arrangements, expense reporting, calendar management, professional memberships, bar association dues, and Continuing Legal Education (CLE) activities.

Education

• High School Diploma required

• College degree preferred

Required Skills

• Minimum 3 years of legal administrative or equivalent corporate support experience

• Legal document preparation, revision, and routing

• Corporate meeting coordination, agenda preparation, and meeting material distribution

• Expense report processing and financial documentation accuracy

• Calendar management and travel coordination

Preferred Skills

• Experience supporting a Legal or Corporate Secretary department

• Corporate meeting logistics, including audiovisual (AV) arrangements

• Administration of bar association memberships, professional dues, and Continuing Legal Education (CLE)