Corporate Secretarial Paralegal & Governance Specialist

TerrAscend; Austin (TX); On-site; USD 39,000 - 49,000; Full time

Benefits offered by this job

Health & Wellness

401(k) savings

Paid time off

Learning & development

Employee discounts

Job summary

TerrAscend Corp. is seeking a seasoned paralegal to support governance processes, manage board content and entity records, and assist with U.S. and international subsidiary matters.

The role emphasizes project/operations management, compliance, and strong communication across corporate teams. You'll work with senior legal staff to prepare filings, respond to audits, and maintain confidentiality while coordinating with outside counsel and regulators.

Qualifications

• Bachelor's degree required.
• Paralegal degree or experience working in a large law firm or in-house corporate law department.
• At least 4 years of paralegal experience including project and operations management, strong qualitative, analytical, and communication skills in an administrative or operations position involving legal or compliance.
• Prior experience in entity maintenance and governance required.
• Knowledge and experience in Board of Directors engagement, including past corporate secretarial experience preferred.
• Excellent written and verbal communication skills.

Responsibilities

• Support corporate governance processes, including management of content, calendars and matters arising out of any Board of Directors and Board Committee efforts.
• Manage the annual calendar for the Board of Directors and pre-emptively prepare for any upcoming meetings or matters.
• Maintain Diligent, the board of directors' central resource for meeting information.
• Management, organization, and maintenance of corporate and subsidiary records.
• Assist with entity formation, state registrations and filings and day-to-day maintenance of U.S. and international subsidiaries, including managing annual compliance with outside counsel and service providers, updating entity management platform, and assisting with execution of documents needed to maintain TerrAscend’s subsidiaries.
• Responsibility to prepare and manage Company’s entity organization chart.
• Oversee auditor requests with regard to quarterly audits and other special matters, in addition to internal audit requirements, related to corporate governance.
• Assist with implementing and maintaining compliance related policies and processes.
• Work with other members of the legal team to drive progress on cross-functional projects while looking for opportunities to improve processes to help the company scale and become more efficient.
• Respond to requests for information as needed including assisting company personnel with information or other data from the legal department, and assist auditors, outside counsel, regulatory agencies and others as required with information from corporate and legal files and minute books.
• Assist with the preparation and review of Section 16 and other SEC filings, including Form 4s.
• Assist the Senior Counsel with drafting, distributing, and tracking Directors and Officers (D&O) questionnaires in preparation for the proxy.
• Attend to notarization and legalization of corporate documents in the U.S.
• Assist with various equity-related matters and documentation.
• Assist with collecting documents for corporate insurance renewal.
• Discreetly handle confidential information and maintain complete confidentiality at all times.
• Act as a liaison with other departments, including senior management team, department heads, facility directors, and other corporate staff, to provide legal documents and agreements and to obtain from/furnish to government agencies information, data and forms.
• Provide some administrative support to the Legal department.
• Other duties as assigned.

Skills

Paralegal experience

Project management

Operations management

Governance knowledge

Education

Bachelor's Degree

Paralegal degree/experience

Tools

Microsoft Office

SharePoint

Diligent

Job description

TerrAscend Corp. is seeking a seasoned paralegal to support governance processes, manage board content and entity records, and assist with U.S. and international subsidiary matters.

The role emphasizes project/operations management, compliance, and strong communication across corporate teams. You'll work with senior legal staff to prepare filings, respond to audits, and maintain confidentiality while coordinating with outside counsel and regulators.