Corporate / Real Estate Legal Assistant

Matura Farrington; Pasadena (CA); On-site; USD 90,000 - 100,000; Full time

Job summary

Matura Farrington in Pasadena, CA is seeking a Corporate / Real Estate Legal Assistant to support a Managing Partner in a general practice firm. The role emphasizes transactional support across corporate deals, real estate closings, title reviews, and related matters.

The ideal candidate has prior experience as a legal assistant or paralegal, strong drafting and proofreading skills, and excellent organization.

Qualifications

• Experience in a law firm or corporate legal department.
• Strong drafting and proofreading abilities.
• Familiarity with corporate and real estate transactions.
• Interest in learning new legal areas.

Responsibilities

• Draft, proofread, edit, and finalize legal and business documents.
• Prepare and revise correspondence, engagement letters, conflict waivers, and other communications.
• Manage attorney calendars and organize client meetings and materials.
• Open new matters, initiate conflict checks, and manage file setup.
• Prepare closing checklists and organize transactional files.

Skills

Attention to detail

Organizational skills

Communication skills

Tools

Microsoft Office

Legal document management

Job description

We are seeking a skilled and detail-oriented Corporate / Real Estate Legal Assistant to support a Managing Partner of a general practice firm in the Pasadena area. The ideal candidate will have a strong foundation in business and/or real estate transactional support, with experience as a legal assistant or paralegal. Expertise in at least one of the following areas is preferred:

• Mergers & Acquisitions
• Equity offerings
• Secured financing transactions
• Real estate acquisitions, dispositions, and closings
• Commercial leasing
• Title review

Key Responsibilities:

Administrative / Executive Support:

• Draft, proofread, edit, and finalize legal and business documents
• Prepare and revise correspondence, memoranda, engagement letters, conflict waivers, and other legal communications
• Correct formatting issues and ensure documents adhere to firm standards
• Scan, photocopy, and distribute documents via mail or email as requested
• Organize and maintain both electronic and physical client files
• Open new matters, initiate conflict checks, and manage file setup
• Maintain CLE records and certificates for attorneys
• Manage attorney calendars, schedule appointments, and prepare client meeting materials
• Enter deadlines into the firm’s calendaring system and monitor for compliance
• Coordinate conference calls, meetings, and travel arrangements
• Prepare and submit travel expense reports and reimbursement requests
• Update and manage attorney contact databases
• Open and review mail; direct and distribute as appropriate
• Enter and revise attorney time entries in the billing system; distribute invoices and collaborate with Accounting on billing matters
• Communicate directly with clients as needed or requested by attorneys
• Create and finalize presentation materials for webinars, seminars, and internal training
• Provide assistance to other legal assistants during high-volume periods
• Assist with after-hours work when required

Corporate and Real Estate Transactional Support:

• Assist in preparing, organizing, and revising drafts of legal documents related to corporate transactions and real estate matters
• Support attorneys with due diligence, closings, and other transactional processes
• Coordinate and manage the collection and organization of legal documentation
• Conduct title review and manage communication with title companies
• Help prepare closing checklists, signature packets, and closing binders

Qualifications:

• Prior experience in a law firm or corporate legal department supporting transactional matters
• Proficiency with Microsoft Office and legal document management systems
• Strong attention to detail and excellent organizational skills
• Ability to manage multiple tasks and deadlines efficiently
• Excellent written and verbal communication skills
• Willingness to learn and take on new responsibilities in unfamiliar legal areas

Salary: $90k - $100k+ depending on years of experience

Matura Farrington is an EEOC employer and will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance and all other local, state and federal laws