Corporate Purchasing Assistant

Chicago Corporate HQ (Bryn Mawr); Chicago (IL); On-site; USD 60,000 - 80,000; Full time

Job summary

New Weds Foods is seeking a Corporate Purchasing Assistant to support the Purchasing team at our Chicago HQ (Bryn Mawr) on-site. You will manage supplier documentation, coordinate purchasing activities, and help ensure smooth operations across the organization.

This role offers exposure to procurement, supply chain, and vendor management. You will handle supplier records,PO processing, and reporting, while collaborating with cross-functional teams to maintain compliant documentation and drive

Qualifications

• Bachelor's degree preferred.
• Strong communication skills with the ability to build positive relationships across all levels of the organization.
• Exceptional attention to detail and organizational skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Experience with ERP, purchasing, inventory, or supply chain systems is a plus.
• Self-motivated team player with a proactive approach to problem-solving.

Responsibilities

• Managing supplier and purchasing information within company systems and databases.
• Communicating with suppliers and internal teams to collect and maintain required documentation.
• Organizing and maintaining electronic supplier records.
• Coordinating supplier approval processes with cross-functional stakeholders.
• Reviewing supplier documentation for accuracy, completeness, and compliance.
• Preparing reports and supporting purchasing analytics.
• Assisting with annual inventory projection updates.
• Processing purchase orders, blanket purchase orders, and credit applications.
• Supporting national purchasing agreements across corporate and divisional locations.
• Maintaining inventory levels for office, kitchen, coffee, and breakroom supplies.

Skills

Communication skills

Attention to detail

Organizational skills

Multitasking

Team player

Problem solving

Time management

Relationship building

Education

Bachelor's degree preferred

Tools

Microsoft Excel

Microsoft Word

Outlook

ERP systems

Job description

Are you highly organized, detail-oriented, and enjoy working with both people and data? We're looking for a Corporate Purchasing Assistant to support our Purchasing team by managing supplier documentation, coordinating purchasing activities, and helping ensure our operations run smoothly across the organization.

This is an excellent opportunity for someone looking to build a career in purchasing, procurement, supply chain, or operations while gaining exposure to a wide variety of business functions and supplier partnerships.

This role is on-site based out of our Chicago HQ (Bryn Mawr) location.

What You'll Do

• Managing supplier and purchasing information within company systems and databases
• Communicating with suppliers and internal teams to collect and maintain required documentation
• Organizing and maintaining electronic supplier records
• Coordinating supplier approval processes with cross-functional stakeholders
• Reviewing supplier documentation for accuracy, completeness, and compliance
• Preparing reports and supporting purchasing analytics
• Assisting with annual inventory projection updates
• Soliciting quotes for non-inventory purchases and supporting vendor selection recommendations
• Creating and maintaining vendor records
• Processing purchase orders, blanket purchase orders, and credit applications
• Supporting national purchasing agreements across corporate and divisional locations
• Maintaining inventory levels for office, kitchen, coffee, and breakroom supplies
• Providing administrative and operational support to the Purchasing team
• Participating in special projects and continuous improvement initiatives

What We're Looking For

• Bachelor's degree preferred
• Strong communication skills with the ability to build positive relationships across all levels of the organization
• Exceptional attention to detail and organizational skills
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook
• Experience with ERP, purchasing, procurement, inventory, or supply chain systems is a plus
• Self-motivated team player with a proactive approach to problem-solving

Why Join Us?

• Gain hands-on experience in purchasing and supply chain operations
• Work closely with suppliers and cross-functional teams across the organization
• Develop valuable procurement, vendor management, and analytical skills
• Opportunity to contribute to process improvements and business initiatives
• Collaborative team environment with opportunities for professional growth

Compensation:

$60,000 -$80,000

Disclaimer:

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. New Weds Foods is an Equal Opportunity Employer.

Newly Weds Foods will only employ those who are legally authorized to work in the United States without assistance or support from Newly Weds Foods. Any offer of employment is conditional upon the successful completion of a background investigation and drug screen.