Purchasing Clerk

Air Comfort, Inc; Hamburg (Berks County); On-site; USD 36,000 - 48,000; Full time

Job summary

Air Comfort, Inc. is seeking a Purchasing Clerk to ensure the organization has the supplies, materials, and services needed to operate efficiently. This 100% in-office role thrives in a fast-paced team environment.

You will arrange purchases, contact suppliers for bids, process orders, and monitor inventory while maintaining records and complying with GMPs and company policies.

Qualifications

• High school diploma or GED required.
• Minimum two years of purchasing experience.
• Knowledge of storeroom practices and stock-record systems.
• Excellent teamwork and communication skills; detail-oriented and organized.

Responsibilities

• Arrange the purchase of supplies, materials and services per policies and requester specs.
• Contact suppliers for competitive bids, assess quotes and delivery terms.
• Process purchase orders and verify receipt; resolve price or delivery discrepancies.
• Order and reorder stock; monitor inventory with receiving team and set min levels.
• Maintain records of orders, deliveries and payments for variance resolution.
• Follow GMPs and uphold a safe work environment and policies.
• Report issues related to food safety, welfare, damages or maintenance as needed.
• Maintain punctual attendance and comply with all policies.

Skills

Teamwork

Communication

Organizational skills

Multitasking

Problem-solving

Attention to detail

Inventory control

Microsoft Excel

Microsoft Word

Microsoft Outlook

Purchasing planning

Education

High school diploma or GED

Tools

Excel

Word

Outlook

Inventory tracking systems

Job description

Join a collaborative and dynamic team as a Purchasing Clerk, where you will play a key role in ensuring the organization has the necessary supplies, materials, and services to operate efficiently. This is a 100% in-office position, ideal for someone who thrives in a fast-paced environment and enjoys working closely with others to drive organizational success. The Purchasing Clerk is responsible for maintaining inventory levels, processing purchase orders, and supporting the overall purchasing process in accordance with company policies and industry standards.

Responsibilities

• Arrange the purchase of supplies, materials, and services in line with purchasing policies and requester specifications.
• Contact suppliers and vendors to obtain competitive price bids, determine availability, terms, and delivery schedules, and evaluate quotes to recommend actions.
• Process paperwork and forms, including purchase orders; verify receipt of goods and resolve discrepancies related to price, delivery, or condition.
• Order and reorder inventory stock items, supplies, and materials; work with the receiving team to monitor inventory levels and establish minimum quantities.
• Maintain comprehensive records of orders, supplies, contracts, deliveries, and payments to help resolve variances or disputes.
• Follow Good Manufacturing Practices (GMPs) and maintain a safe, healthy work environment by adhering to standards, procedures, and legal regulations.
• Report any potential food safety or animal welfare issues to management immediately.
• Report damages to company vehicles, equipment, or buildings through the appropriate maintenance work order process.
• Maintain regular and punctual attendance and comply with all company policies and procedures.

Qualifications

• High school diploma or GED required.
• Minimum of two years of relevant purchasing experience.
• Reliable transportation to the worksite.
• Knowledge of storeroom practices and stock record systems.
• Working knowledge of Microsoft Excel, Word, and Outlook preferred.
• Ability to plan and schedule purchasing activities efficiently.
• Strong record-keeping and organizational skills.
• Knowledge of inventory control and tracking.
• Excellent teamwork and communication skills, both oral and written.
• Ability to multitask, prioritize workload, and maintain attention to detail in a fast-paced environment.
• Self-motivated with strong problem-solving abilities.
• Familiarity with Good Manufacturing Practices (GMP).
• Ability to comply with all company policies and procedures.
• Physical ability to regularly work around moving machinery, move up to 50 pounds alone and 80 pounds with assistance, stand and walk for extended periods, and perform bending, stretching, pushing, and pulling as needed.