On-Site Purchasing & Supplier Data Coordinator (Chicago)

Newly Weds Foods; Chicago, Northern (IL, KY); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Newly Weds Foods in Chicago is seeking a Corporate Purchasing Assistant to support our Purchasing team by managing supplier documentation, coordinating purchasing activities, and helping ensure our operations run smoothly across the organization. This on-site role is based at our Chicago HQ (Bryn Mawr) and offers exposure to a wide range of business functions and supplier partnerships.

You'll gain hands-on experience in purchasing, procurement, supply chain, and operations while collaborating

Qualifications

• Bachelor's degree preferred.
• Strong communication skills with the ability to build positive relationships across all levels of the organization.
• Exceptional attention to detail and organizational skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Experience with ERP, purchasing, procurement, inventory, or supply chain systems is a plus.
• Self-motivated team player with a proactive approach to problem-solving.

Responsibilities

• Managing supplier and purchasing information within company systems and databases.
• Communicating with suppliers and internal teams to collect and maintain required documentation.
• Organizing and maintaining electronic supplier records.
• Coordinating supplier approval processes with cross-functional stakeholders.
• Reviewing supplier documentation for accuracy, completeness, and compliance.
• Preparing reports and supporting purchasing analytics.
• Assisting with annual inventory projection updates.
• Soliciting quotes for non-inventory purchases and supporting vendor selection recommendations.
• Creating and maintaining vendor records.
• Processing purchase orders, blanket purchase orders, and credit applications.
• Supporting national purchasing agreements across corporate and divisional locations.
• Maintaining inventory levels for office, kitchen, coffee, and breakroom supplies.
• Providing administrative and operational support to the Purchasing team.
• Participating in special projects and continuous improvement initiatives.

Skills

Communication

Attention to detail

Time management

Microsoft Office (Excel, Word, Outlook

Team player

Education

Bachelor's degree

Tools

ERP systems

Purchasing software

Job description

Newly Weds Foods in Chicago is seeking a Corporate Purchasing Assistant to support our Purchasing team by managing supplier documentation, coordinating purchasing activities, and helping ensure our operations run smoothly across the organization. This on-site role is based at our Chicago HQ (Bryn Mawr) and offers exposure to a wide range of business functions and supplier partnerships.

You'll gain hands-on experience in purchasing, procurement, supply chain, and operations while collaborating