Corporate Paralegal and Legal Operations Specialist

O'Neal Industries, Inc.; Birmingham (AL); On-site; USD 65,000 - 90,000; Full time

Job summary

Onealmfgservices is seeking a Corporate Paralegal and Legal Operations Specialist to support governance, contract management, and transactional work from our Birmingham, AL office. This role collaborates closely with attorneys and executives, maintaining entity records and ensuring compliance across multiple entities.

The ideal candidate has at least five years of corporate paralegal or legal-operations experience, preferably in-house or in a corporate practice, with strong MS 365/SharePoint

Qualifications

• Minimum five years in corporate/paralegal or legal-operations roles.
• Experience in in-house or corporate transactional practice.
• Experience with corporate records, governance docs, complex transactions, multiple entities, and contract repositories.
• Notary Public commission, or willingness to obtain one.

Responsibilities

• Maintain corporate entity records, governance documents, minute books, and officer/director records.
• Administer contract repositories, templates, and critical contract dates.
• Coordinate acquisitions, financings, and other transactions under attorney direction.
• Improve legal tech workflows, templates, and matter trackers.
• Perform legal research and support under attorney supervision.

Skills

Governance expertise

Document management

Project management

Confidentiality

MS 365 / SharePoint

Education

Bachelor's degree in Paralegal

Notary preferred

Tools

SharePoint

Electronic signatures

Entity management platforms

Document comparison tools

AI-assisted tools

Job description

Corporate Paralegal and Legal Operations Specialist

Job Category: Administrative

Requisition Number: CORPO011860

• Full-Time
• On-site

Locations

Showing 1 location

Birmingham, AL 35205, USA

Description

Corporate Governance and Entity Management

• Maintain corporate entity records, organizational charts, minute books, governance documents, officer/director records, registered agent information, and assist with foreign qualifications.
• Prepare routine governance documents, including consents, appointments, certificates, and incumbency documents under attorney supervision.
• Track annual reports, filings, qualifications, good standing status, and entity compliance deadlines.
• Coordinate entity formations, dissolutions, mergers, name changes, withdrawals, and related filings with attorneys and service providers.
• Produce entity reports and governance document packages for audits, financings, transactions, and other business needs.

Contracts and Legal Records

• Administer contract repositories, SharePoint sites, matter files, templates, document libraries, and other legal records.
• Maintain executed agreements, amendments, renewals, notices, and critical contract dates.
• Coordinate contract intake, approval status, execution, filing, retrieval, and electronic signature packages.
• Prepare routine agreements, notices, certificates, and other documents using approved forms and attorney instructions.
• Support document comparisons, records retention, legal holds, confidentiality, access controls, and version control.

Transactions and Special Projects

• Support acquisitions, divestitures, financings, restructurings, real estate matters, and other special projects.
• Maintain diligence request lists, closing checklists, responsibility trackers, data rooms, and post-closing action lists.
• Coordinate collection, organization, execution, and compilation of transaction documents under attorney direction.
• Assemble closing books and update entity, contract, real estate, compliance, and other legal records following transactions.

Compliance and Legal Operations

• Collect, organize, and validate information for regulatory, audit, financing, KYC, insurance, and transaction-related requests.
• Maintain logs and records for legal claims, inquiries, investigations, subpoenas, and legal holds, as assigned.
• Administer and improve approved legal technology, workflows, templates, checklists, matter trackers, and knowledge resources.
• Identify practical ways to improve data quality, standardize processes, reduce manual work, and strengthen deadline and recordkeeping controls.
• Perform legal and factual research and other corporate paralegal or legal-operations duties under attorney supervision.

Education and Experience

• At least five years of corporate paralegal, transactional paralegal, or comparable legal-operations experience.
• Experience in an in-house legal department or corporate/transactional law firm practice.
• Experience with corporate records, governance documents, complex transactions, multiple entities, contract repositories, entity management platforms, electronic signature tools, and other relevant legal technology.
• Notary Public commission, or willingness to obtain one.

Required Skills and Competencies

• Strong understanding of corporate entities, governance documents, and basic corporate transactions.
• Exceptional organization, project management, follow-up, proofreading, document-formatting, written communication, and recordkeeping skills.
• Ability to manage multiple matters, deadlines, and recurring obligations independently while knowing when to elevate issues.
• Advanced proficiency with Microsoft 365, SharePoint, document comparison tools, electronic signature platforms, entity management systems, and AI-assisted tools.
• Sound judgment regarding confidentiality, privilege, personal information, commercially sensitive information, and access controls.
• Practical, service-oriented approach and ability to work effectively with attorneys, executives, operating company personnel, outside counsel, and service providers.

This is primarily an in-office position designed to support close collaboration, communication, and access to the legal and corporate teams. Limited flexible-work arrangements may be available in accordance with company practices and business needs.

Qualifications

Education

Bachelors or better in Paralegal.

Technical/other training or better in Paralegal.

Experience

Required

5 years:

Corporate paralegal, transactional paralegal or comparable legal-operations

Preferred

5 years:

In-house legal department and/or corporate/tranactional law firm practice

Licenses & Certifications

Preferred

Notary

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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