Corporate Paralegal

balchem; Montvale (NJ); Hybrid; USD 100,000 - 120,000; Full time

Job summary

Balchem in Montvale, NJ is seeking a seasoned paralegal/legal administrator to manage corporate entities, handle SEC/EDGAR filings, and support attorneys across corporate, insurance, and compliance areas in a hybrid work environment.

The role requires a college diploma (ABA‑approved paralegal preferred) and at least seven years of relevant experience; you will draft resolutions, prepare legal documents, and maintain training and records while balancing administrative duties.

Qualifications

• College diploma or equivalent preferred with at least seven years of experience.
• ABA-approved paralegal program strongly preferred.
• Experience in a corporate legal department is preferred.
• Experience with corporate entity maintenance and corporate books.
• Strong written and oral communication skills.

Responsibilities

• Maintain corporate books and draft resolutions with counsel.
• Maintain registrations and renewals related to SEC and EDGAR filings.
• Coordinate insurance matters for policy applications and claims.
• Manage the training platform and administer training programs.
• Conduct legal research and prepare routine legal documents.

Skills

Corporate law

Paralegal

Administrative support

Legal research

MS Office

Communication

Education

College diploma or equivalent

ABA-approved paralegal program

Tools

MS Office

PowerPoint

Excel

Job description

COMPANY OVERVIEW:

Balchem is committed to making the world a healthier place by delivering trusted, innovative, and science-based solutions for the health and nutritional needs of the world. Balchem employs approximately 1,400 employees worldwide who provide the service, quality, and technology that enables our customers to win with their customers. We have built a reputation for delivering results to all of our stakeholders. Founded in 1967, Balchem, a Maryland corporation, became a publicly-traded company in 1970 and is listed on Nasdaq under the symbol “BCPC.” Our corporate headquarters is located in Montvale, New Jersey, and we have a broad network of sales offices, manufacturing sites, and R&D centers, primarily located in the U.S. and Europe. The Company consists of three business segments: Human Nutrition and Health, Animal Nutrition and Health, and Specialty Products.

POSITION SUMMARY:

Perform a variety of experienced, substantive legal, research, administrative, and compliance duties requiring independent management of responsibilities and the application of knowledge and understanding of technical and legal terms and procedures within the legal department primarily in the areas of Corporate (including corporate entity management and annual filings), Insurance (including handling correspondences and facilitating information gathering needed for insurance applications and claims), and Compliance (managing the training platform and administering training programs), and providing administrative assistance to the attorneys as needed. This role requires strong judgment, attention to detail, and the ability to balance substantive legal work with hands‑on administrative responsibilities.

Compensation package is commensurate with experience and Balchem offers generous benefits which include medical, dental, vision, 401K with company match and a hybrid work model.

KEY RESPONSIBILITIES:

• Corporate entity management including maintaining all corporate books for our entities; draft various resolutions in conjunction with or under the supervision of counsel; liaise with non-U.S. colleagues and outside counsel, as needed, for non-U.S. entities.
• Maintain registrations and renewals related to SEC and EDGAR filings, as needed.
• Coordinate insurance matters, including facilitation of information needed for various insurance policy applications and claims.
• Manage the Company’s compliance training platform and administer various training programs; support compliance related projects.
• Perform both routine and project specific legal research, as requested.
• Prepare correspondence, agreements and legal forms.
• Provide administrative support to the attorneys, as needed.
• Support legal projects and initiatives that arise, as necessary.

REQUIREMENTS:

• Education/Experience: College diploma or equivalent preferred, plus at least seven years of experience or combination of experience and specialized paralegal or legal secretarial education.
• Demonstrated ability to work independently on substantive legal matters while maintaining a willingness to perform routine administrative and operational tasks as needed.
• Completion of an ABA-approved paralegal program is strongly preferred.
• Experience in a corporate legal department is preferred.
• Experience with corporate entity maintenance, including maintenance of corporate books.
• Ability to compose, type and assemble information in proper legal form.
• Ability to conduct legal research based.
• Set up and maintain a wide variety of legal files, records and reports.
• Ability to exercise discretion and independent judgment on various matters of significance.
• Follow complex oral and written instructions.
• Prepare routine legal documents without the assistance of an attorney.
• Communicate effectively, both orally and in writing.
• Commute to our Montvale, NJ headquarters.
• Hybrid work model (expected to be in the office three days a week).
• Highest level of integrity, sound judgment and strong work ethic.
• Ability to multi-task, take initiative and be adaptable.
• Maintain regular office hours.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Analyze situations and adopts effective course of action.
• Type accurately at speed necessary for successful job performance.
• Ability to organize and prioritize various demands to meet deadlines.
• Ability to efficiently accomplish the above duties and responsibilities.
• Knowledge of basic legal concepts, principles, and procedures including calendaring and filing practices; legal and business terminology, spelling, grammar and punctuation; MS Office suite including PowerPoint and Excel; operation of basic office equipment including computer, telephone, and copier.

The salary range for this role is between $100,000 and $120,000 per year.

Balchem is committed to a workplace culture that values and promotes diversity, inclusion, equal employment opportunities, and a work environment free of harassment and hostility.