Corporate Office Receptiont-front desk

Trilyon, Inc.; San Francisco (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Trilyon, Inc. is seeking a friendly Workplace Experience Coordinator to manage front desk reception at our San Francisco office.

You will be the first point of contact for visitors, employees, and executives, ensuring a welcoming, professional atmosphere and smooth day-to-day operations. Responsibilities include visitor management, meeting room coordination, event support, and collaboration with Facilities, Security, and Administrative teams to maintain a clean, organized, and hospitable

Qualifications

• 2–3 years of experience in front desk reception, hospitality, concierge, or customer service.
• Experience handling visitors, guest check-ins, and reception operations.
• Strong communication, interpersonal, and organizational skills.
• Ability to manage multiple requests in a fast-paced environment.
• Familiarity with visitor management systems, scheduling tools, and Microsoft Office or Google Workspace.
• Professional and welcoming attitude when interacting with executives, guests, and employees.
• Ability to lift up to 25 lbs and remain on your feet for extended periods.

Responsibilities

• Welcome visitors, guests, and employees and manage front desk reception.
• Handle visitor check-in, badges, notifications, and directions.
• Coordinate guest arrivals, meeting schedules, deliveries, and packages.
• Provide hospitality support, including beverages, Wi-Fi assistance, and general guest services.
• Assist with meeting room setup, event preparation, and breakdown.
• Maintain reception areas, meeting rooms, and common spaces.
• Coordinate with Facilities, Security, and Administrative teams.
• Maintain visitor logs, front desk records, and daily activity notes.
• Ensure a clean, organized, and welcoming office environment.

Skills

Front desk reception

Hospitality

Customer service

Communication

Organizational skills

Visitor management systems

Scheduling tools

Microsoft Office

Google Workspace

Multitasking

Tools

Microsoft Office

Google Workspace

Scheduling tools

Job description

We are looking for a friendly, organized, and customer-focused Workplace Experience Coordinator to manage front desk reception and guest services at a corporate office.

You will be the first point of contact for visitors, employees, and executives, ensuring a welcoming and professional experience. This role also involves visitor management, meeting room coordination, event support, and general workplace hospitality.

Key Responsibilities

• Welcome visitors, guests, and employees and manage front desk reception.
• Handle visitor check-in, badges, notifications, and directions.
• Coordinate guest arrivals, meeting schedules, deliveries, and packages.
• Provide hospitality support, including beverages, Wi-Fi assistance, and general guest services.
• Assist with meeting room setup, event preparation, and breakdown.
• Maintain reception areas, meeting rooms, and common spaces.
• Coordinate with Facilities, Security, and Administrative teams.
• Maintain visitor logs, front desk records, and daily activity notes.
• Ensure a clean, organized, and welcoming office environment.

Required Qualifications

• 2-3 years of experience in front desk reception, hospitality, concierge, or customer service.
• Experience handling visitors, guest check-ins, and reception operations.
• Strong communication, interpersonal, and organizational skills.
• Ability to manage multiple requests in a fast-paced environment.
• Familiarity with visitor management systems, scheduling tools, and Microsoft Office or Google Workspace.
• Professional and welcoming attitude when interacting with executives, guests, and employees.
• Ability to lift up to 25 lbs and remain on your feet for extended periods.

Preferred Background

• Corporate office reception or front desk experience.
• Hotel, hospitality, concierge, or executive reception experience.
• Experience supporting meetings, events, and workplace operations.