Corporate Office Coordinator

Innovative Renal Care; Franklin (TN); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k) match

Healthcare coverage

PTO accrual

Job summary

Innovative Renal Care is seeking a Corporate Office Coordinator to act as the primary onsite administrative resource for our Franklin, TN location. The role supports day-to-day office operations, executive leadership, and select legal administration tasks in a fast-paced healthcare environment.

The successful candidate will be organized, detail-oriented, and capable of handling confidential information while coordinating meetings, vendor activities, and office services.

Qualifications

• 3–5 years of experience in office administration or legal support.
• Experience supporting legal, contract management, or corporate admin functions preferred.
• Proficiency with Microsoft 365 apps (Outlook, Teams, Word, Excel).

Responsibilities

• Be the primary onsite administrative resource for the corporate office.
• Welcome visitors and manage deliveries and mail flow.
• Coordinate rooms, meetings, catering, and on-site events.
• Support executive leadership and corporate office teams.
• Assist with contract administration and records management for legal functions.
• Prepare mail merges and business correspondence; process invoices.
• Provide first-level support for conference room tech and AV setup.
• Coordinate with IT on workstation setups and tech inventory.

Skills

Organizational skills

Communication

Interpersonal skills

Customer service

Confidentiality

Multitasking

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft 365

ContractSafe (preferred)

Job description

Corporate Office & Legal Coordinator

Location: Franklin, TN (100% onsite)

Schedule: Monday-Friday

Innovative Renal Care is seeking a Corporate Office Coordinator to serve as the primary onsite administrative resource for our corporate office in Franklin, TN. This role supports day-to-day office operations, executive leadership, and select legal administrative functions. The successful candidate will be organized, detail-oriented, customer service-focused, and able to manage confidential information while supporting a professional and efficient workplace environment.

Duties & Responsibilities

• Serve as the primary onsite resource for corporate office administrative and operational support.
• Welcome visitors, vendors, and guests and assist with receiving and routing deliveries.
• Manage incoming and outgoing mail, packages, and office supplies.
• Coordinate conference rooms, meetings, catering, and other onsite events.
• Provide administrative support to executive leadership and corporate office teams.
• Support Legal Department operations by maintaining records, managing documents, monitoring shared inboxes, routing requests, and assisting with contract administration activities.
• Prepare mail merges, certified mailings, and other business correspondence.
• Process vendor invoices and assist with vendor setup activities.
• Provide first-level support for conference room technology, video conferencing, presentations, and meeting setup.
• Coordinate with IT regarding workstation setups, office moves, technology inventory, and help desk requests.
• Perform other duties and special projects as assigned.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 3-5 years of experience in office administration, administrative support, executive support, legal administration, or a related field.
• Experience supporting legal, contract management, records management, or corporate administrative functions preferred.
• Experience processing invoices and working with Accounts Payable systems preferred.
• Proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, and Mail Merge.
• Strong organizational, communication, interpersonal, and customer service skills.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Ability to exercise sound judgment and maintain confidentiality when handling sensitive information.
• Ability to work independently and collaboratively in a professional office environment.
• ContractSafe experience is a plus.

Benefits

At Innovative Renal Care (IRC), our comprehensive benefits program is a key component of our total compensation package. It includes a 401(k) match, healthcare coverage, and a broad range of other benefits that compare favorably within our industry and marketplace. Learn more atIRC Benefits and Perks.

About Innovative Renal Care

We are one of the largest dialysis service providers in the U.S., partnering with local physicians to deliver high-quality care to patients with ESRD and other kidney conditions. Our mission is to be the trusted experts and preferred partners for patients, physicians, and healthcare providers by delivering best-in-class care, service, and solutions.

Our Values: I CARE

Integrity & Innovation - Earn trust by keeping promises and embracing new solutions.

Compassion - Treat patients, families, and colleagues with respect and empathy.

Accountability - Take ownership and recognize the contributions of others.

Results-Driven - Strive for excellence and exceed expectations.

Everyone Counts - Foster diversity, equity, teamwork, and collaboration.

Why Join IRC?

• Career Growth - Be part of a values-driven team making a meaningful impact.
• Competitive Compensation - Salaries continually benchmarked against market and trends.
• Enhanced PTO - Your most recent dialysis experience counts toward PTO accrual.
• Team Culture - Thrive in a supportive environment that values innovation, accountability, and compassion.

Innovative Renal Care is an equal opportunity and a drug free workplace.

All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origins, citizenship, disability or protected veteran status.

All applicants will be subject to a drug screening and background check upon acceptance of an offer.