Corporate Meetings & Events Planner - Associate

JPMorgan Chase; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

JPMorgan Chase's Corporate Meetings & Events Team (CME) is seeking an Events Management Associate to support end-to-end event planning for a diverse client base. You will collaborate with stakeholders across the firm to manage data, budgets, registrations, and on-site execution, delivering JPMorgan Chase event standards at every level.

This role requires strong communication, attention to detail, and the ability to juggle multiple programs, with occasional travel and late hours as needed.

Qualifications

• 3 years of experience in meeting planning.
• Strong verbal and written communication skills.
• Proactive, self-sufficient, and able to manage time effectively.
• Detail-oriented with strong data management abilities.
• Proficient in the Microsoft Office Suite.

Responsibilities

• Work independently on multiple programs and tasks as lead with different Meeting Managers.
• Plan and execute events including venue research, registrations, travel logistics and communications.
• Admin tasks: review and reconcile reports, manage supplies and event materials.
• Collaborate on event data analyses and assist in budget development and reconciliation.
• Manage air reservations and manifests with travel and ground teams.

Skills

Meeting planning

Communication

Time management

Data management

Project coordination

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

The Corporate Meetings & Events Team (CME) is part of JPMorgan's larger Firmwide Events structure, responsible for delivering best in class events and programs for a range of clients inside and outside of the firm. The team, in close partnership with colleagues across all lines of business, manages the entire event planning process from conception through event completion. As an Events Management Associate, on the CME team, you will engage with a broad range of business partners within the Firm. You will work closely with other team members to strategically plan and manage various aspects of events, including data maintenance, project management, registration management, and vendor management.

Job Responsibilities

• Work independently on multiple programs and tasks to deliver event-related projects with different Meeting Managers as the lead.
• Contribute to the planning and execution of events, including, but not limited to venue research; data maintenance and integrity; internal and external communications; invitation creation, testing and distribution; manage air manifests and travel, attendee housing and registration; on-site staffing and support; post-event tasks, such as inputting budgets and supporting debriefs.
• Responsible for administrative tasks, e.g., manage, review, and reconcile reports (RSVP, attendees, registration, dinner assignments, etc.); managing event supplies and shipping; premium research and ordering; and production tasks of event materials like name badges, final accounting, and printing.
• Collaborate with other planners on event data and analyses, as well as assist in the development and reconciliation of event budgets.
• Manage air reservations and reporting working closely with air agents on chances and deviations, create and manage air manifests and work closely with ground provider.

Deliver JPMorgan Chase & Co. event standards at every level.

Required Qualifications, Capabilities and Skills:

• 3 years of experience in meeting planning
• Strong verbal and written communication skills
• Proactive, self-sufficient, resourceful, problem solver and motivated with a strong sense of time management, prioritization, and ability to execute against deliverables in a fast-paced environment.
• Detail-oriented and organized with a strength in project and data management.
• Proficient in Microsoft suite, especially Excel and PowerPoint, and Word
• Willingness to be a team player and consistently interact with peers, partners, management, relationship managers and clients.
• Must be able to tackle any task, trouble shoot and exemplify a positive attitude and commitment to success.
• Requires occasional late nights, as well as some travel.