Corporate Meetings & Events Planner - Associate

J.P. Morgan; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

JPMorgan Chase & Co. is seeking an Events Management Associate to coordinate a range of meeting programs from planning through post-event tasks.

You will collaborate with various teams to manage data, invitations, registrations, travel, housing, and on-site support, ensuring timely, accurate execution. The role requires strong communication, organization, and problem-solving skills, plus travel as needed.

Qualifications

• 3 years of experience in meeting planning.
• Strong verbal and written communication skills.
• Proactive, self-sufficient, resourceful, problem solver and motivated with a strong sense of time management, prioritization, and ability to execute against deliverables in a fast-paced environment.
• Detail-oriented and organized with a strength in project and data management.
• Requires occasional late nights, as well as some travel.

Responsibilities

• Work independently on multiple programs and tasks to deliver event-related projects with different Meeting Managers as the lead.
• Contribute to the planning and execution of events, including venue research; data maintenance and integrity; internal and external communications; invitation creation, testing and distribution; manage air manifests and travel, attendee housing and registration; on-site staffing and support; post-event tasks such as budgeting and debriefs.
• Responsible for administrative tasks, e.g., manage, review, and reconcile reports (RSVP, attendees, registration, dinner assignments, etc.); managing event supplies and shipping; premium research and ordering; and production tasks of event materials like name badges, final accounting, and printing.
• Collaborate with other planners on event data and analyses, as well as assist in the development and reconciliation of event budgets.
• Manage air reservations and reporting working closely with air agents on chances and deviations, create and manage air manifests and work closely with ground provider.
• Deliver JPMorgan Chase & Co. event standards at every level.

Skills

Meeting planning

Communication

Time management

Data management

Microsoft Excel

PowerPoint

Attention to detail

Team collaboration

Tools

Microsoft Word

Microsoft PowerPoint

Job description

The Corporate Meetings & Events Team (CME) is part of JPMorgan’s larger Firmwide Events structure, responsible for delivering best in class events and programs for a range of clients inside and outside of the firm. The team, in close partnership with colleagues across all lines of business, manages the entire event planning process from conception through event completion.

As an Events Management Associate, on the CME team, you will engage with a broad range of business partners within the Firm. You will work closely with other team members to strategically plan and manage various aspects of events, including data maintenance, project management, registration management, and vendor management.

Job Responsibilities

• Work independently on multiple programs and tasks to deliver event-related projects with different Meeting Managers as the lead.
• Contribute to the planning and execution of events, including, but not limited to venue research; data maintenance and integrity; internal and external communications; invitation creation, testing and distribution; manage air manifests and travel, attendee housing and registration; on-site staffing and support; post-event tasks, such as inputting budgets and supporting debriefs.
• Responsible for administrative tasks, e.g., manage, review, and reconcile reports (RSVP, attendees, registration, dinner assignments, etc.); managing event supplies and shipping; premium research and ordering; and production tasks of event materials like name badges, final accounting, and printing.
• Collaborate with other planners on event data and analyses, as well as assist in the development and reconciliation of event budgets.
• Manage air reservations and reporting working closely with air agents on chances and deviations, create and manage air manifests and work closely with ground provider.
• Deliver JPMorgan Chase & Co. event standards at every level.

Required Qualifications, Capabilities and Skills:

• 3 years of experience in meeting planning
• Strong verbal and written communication skills
• Proactive, self-sufficient, resourceful, problem solver and motivated with a strong sense of time management, prioritization, and ability to execute against deliverables in a fast-paced environment.
• Detail-oriented and organized with a strength in project and data management.
• Proficient in Microsoft suite, especially Excel and PowerPoint, and Word
• Willingness to be a team player and consistently interact with peers, partners, management, relationship managers and clients.
• Must be able to tackle any task, trouble shoot and exemplify a positive attitude and commitment to success.
• Requires occasional late nights, as well as some travel.

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world’s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans

Our professionals in our Corporate Functions cover a diverse range of areas from finance and risk to human resources and marketing. Our corporate teams are an essential part of our company, ensuring that we’re setting our businesses, clients, customers and employees up for success. Plan and deliver firm events end to end: venues, data, invitations, travel, vendors, budgets, on site, follow up.