Corporate Legal Secretary

LHH Recruitment Solutions; Irvine (CA); Hybrid; USD 80,000 - 100,000; Full time

Benefits offered by this job

Comprehensive benefits package

Modern office environment

Job summary

LHH is seeking an experienced Corporate Secretary to support a team of corporate attorneys in Irvine. This role requires high organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate has 5+ years as a legal secretary, supports multiple attorneys, and is proficient with Microsoft Office, Adobe Acrobat, iManage, DocuSign, and billing systems. Hybrid work with 4 days onsite and 1 day remote is available.

Qualifications

• Minimum 5 years of experience as a legal secretary, preferably in corporate law.
• Experience supporting multiple attorneys simultaneously.
• Proficiency in Microsoft Office, Adobe Acrobat, and document management systems (iManage preferred).
• Strong organizational, communication, and multitasking skills.
• Familiarity with client intake, conflicts, billing systems, and tools such as DocuSign.

Responsibilities

• Prepare engagement letters, conflict waivers, and client intake documentation.
• Support client billing processes, including prebills.
• Process expense reimbursements and audit requests.
• Maintain complex attorney calendars, meetings, and deadlines.
• Coordinate attorney registrations for conferences and professional events.
• Communicate with prospective and existing clients regarding intake and billing matters.
• Draft, format, redline, and assemble corporate legal documents and correspondence.
• Create, organize, and manage PDF documents, including closing books and executed agreements.
• Provide backup administrative and secretarial support to the corporate team as needed.

Skills

Legal secretarial experience

Multitasking

Attention to detail

Strong communication

Client intake knowledge

Tools

Microsoft Office

Adobe Acrobat

DocuSign

iManage

Billing systems

Job description

A prominent Southern California law firm is seeking an experienced Corporate Secretary to support a team of corporate attorneys. This role is ideal for a highly organized, detail‑oriented professional with strong corporate law experience who thrives in a fast‑paced environment and can manage multiple priorities with accuracy and professionalism.

Key Responsibilities

• Prepare engagement letters, conflict waivers, and client intake documentation.
• Support client billing processes, including reviewing and editing prebills.
• Process expense reimbursements and audit requests in accordance with firm policies.
• Maintain complex attorney calendars, meetings, and deadlines.
• Coordinate attorney registrations for conferences and professional events.
• Communicate with prospective and existing clients regarding intake and billing matters.
• Draft, format, redline, and assemble corporate legal documents and correspondence.
• Create, organize, and manage PDF documents, including closing books and executed agreements.
• Provide backup administrative and secretarial support to the corporate team as needed.

Qualifications

• Minimum 5 years of experience as a legal secretary, preferably in corporate law.
• Experience supporting multiple attorneys simultaneously.
• Proficiency in Microsoft Office, Adobe Acrobat, and document management systems (iManage preferred).
• Strong organizational, communication, and multitasking skills.
• Familiarity with client intake, conflicts, billing systems, and tools such as DocuSign and expense platforms is a plus.
• Proactive, detail‑driven, and confident exercising sound judgment.

Compensation & Benefits

• Annual Salary Range: $80,000–$100,000 (based on experience)
• Comprehensive benefits package and modern office environment

Work Environment

• Primarily office‑based in a modern Irvine headquarters
• Hybrid schedule: 4 days onsite, 1 day remote
• Professional, collaborative, and inclusive workplace

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Pay Details: $80,000.00 to $100,000.00 per year

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.