Corporate Legal Assistant

Mack & Associates, Ltd.; Chicago (IL); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Generous PTO

Job summary

Massive law firm Mack & Associates, Ltd. seeks a Corporate Legal Assistant to provide comprehensive administrative and legal support to attorneys in a fast-paced Chicago environment. The role offers a salary of $85,000–$110,000 plus a benefits package and generous PTO.

The successful candidate will manage calendars, prepare and organize legal materials, and assist with corporate recordkeeping and client matters while maintaining confidentiality and professionalism.

Qualifications

• High School Diploma required with 3+ years of legal support experience in corporate or business law.
• Experience supporting attorneys in corporate/ transactional matters preferred.
• Strong organizational and time-management skills with ability to handle multiple deadlines.

Responsibilities

• Provide ongoing administrative support to attorneys, including calendar management, meeting coordination, travel arrangements, and scheduling needs.
• Assist with preparation, organization, and proofreading of legal documents for corporate matters.
• Coordinate documentation, maintain organized files, and support administrative and legal processes throughout client matters.
• Maintain corporate recordkeeping and coordinate required filings and updates for entities.

Skills

Organizational skills

Time management

Attention to detail

Verbal communication

Written communication

Discretion/confidentiality

Teamwork

MS Office proficiency

Education

High School Diploma

Tools

Microsoft Office (Word/Outlook/Excel/PowerPoint)

PDF software

Legal document management systems

Job description

A growing and well-established law firm is seeking a highly organized Corporate Legal Assistant to provide comprehensive support to attorneys in a fast-paced and collaborative environment. This full-time opportunity offers a competitive salary of $85,000–$110,000 and is ideal for a proactive legal professional who enjoys taking ownership of a diverse workload and serving as a reliable resource to a busy legal team. The successful candidate will provide a combination of administrative and legal support, helping attorneys remain organized while assisting with client matters and the day-to-day needs of the practice. This position offers a comprehensive benefits package including, but not limited to, medical and dental insurance as well as generous PTO.

Responsibilities of the Corporate Legal Assistant:

• Provide ongoing administrative support to attorneys, including calendar management, meeting coordination, travel arrangements, and other day-to-day scheduling needs.
• Assist with the preparation, organization, and proofreading of legal documents and materials associated with a variety of corporate and business matters.
• Support attorneys throughout the lifecycle of client matters by helping coordinate documentation, maintaining organized files, and assisting with administrative and legal processes.
• Assist with corporate recordkeeping and entity-related matters, including maintaining documentation and coordinating required filings and updates.
• Help manage client and matter administration, including opening and closing matters, preparing related documentation, assisting with preliminary conflict reviews, and supporting billing processes.
• Track assignments, deadlines, and priorities while coordinating with internal teams and using firm systems to ensure work is completed accurately and efficiently.
• Communicate professionally with attorneys, clients, and colleagues while maintaining discretion and confidentiality and providing additional support to the broader legal team as needed.

Qualifications of the Corporate Legal Assistant:

• High School Diploma and at least three years of experience providing legal support in a corporate or business law environment.
• Previous experience supporting attorneys in a professional legal setting, preferably with exposure to corporate or transactional matters.
• Exceptional organizational and time-management skills with the ability to manage multiple priorities and deadlines simultaneously.
• Strong attention to detail and the ability to produce accurate, polished work while handling sensitive information.
• Excellent written and verbal communication skills with a professional and service-oriented approach.
• Proficiency with Microsoft Office, including Word, Outlook, Excel, and PowerPoint, as well as PDF software; familiarity with legal technology and document management systems is a plus.
• Ability to work collaboratively, take initiative, adapt to changing priorities, and provide dependable support in a fast-paced environment, with flexibility to work additional hours when needed.