Corporate Legal Operations Specialist

Kleinfelder; Exton (PA); On-site; USD 69,000 - 105,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life insurance

401(k) plan

Paid holidays

Job summary

Kleinfelder is seeking a Corporate Legal Specialist to support the Legal Department with contract administration, governance, and entity management. You will coordinate insurance, CoA filings, litigation support, and legal procurement processes in a fast-paced environment.

Qualifications include a bachelor’s degree in business or related field and 5+ years in a legal setting. The role involves confidentiality, strong organizational skills, and collaboration across teams in a national engineering

Qualifications

• Bachelor’s degree in business or related field required.
• 5+ years in a legal department or related setting.
• Experience supporting contract administration, litigation management, corporate governance, or legal operations for an engineering/consulting company preferred.
• Post-offer verifications including reference checks and background checks.

Responsibilities

• Manage contract lifecycle via Agiloft CLM; maintain contract log and reports.
• Coordinate insurance requests and liaise with brokers for timely processing.
• Maintain entity database; assist with CoA applications and annual reports.
• Manage Legal Tracker claims and litigation database; coordinate with insurers.
• Maintain legal calendar and schedule department meetings.
• Process legal invoices and allocate costs; use Legal Tracker.
• Review subpoenas and coordinate document production with teams and vendors.
• Assist with due diligence activities.
• Maintain legal SharePoint site and training database.
• Prepare board reports and assist with governance tasks.
• Assist internal investigations and garnishments processing.

Skills

Organizational skills

Project management

Written & verbal communication

Confidentiality

Attention to detail

MS Office & SharePoint

Legal tech platforms

Independent work

Risk management

Entity management knowledge

Education

Bachelor’s degree in business or related field

Tools

Microsoft Office Suite

SharePoint

Document management systems

Legal Tracker

Agiloft

Everlaw

Job description

Kleinfelder is seeking a Corporate Legal Specialist to support the Legal Department with contract administration, governance, and entity management. You will coordinate insurance, CoA filings, litigation support, and legal procurement processes in a fast-paced environment.

Qualifications include a bachelor’s degree in business or related field and 5+ years in a legal setting. The role involves confidentiality, strong organizational skills, and collaboration across teams in a national engineering