Corporate Legal Specialist

Kleinfelder; Denver (CO); On-site; USD 69,000 - 105,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life insurance

401(k) plan

Paid holidays

Job summary

Kleinfelder is seeking a Corporate Legal Specialist to provide operational and administrative support to the Legal Department. This role coordinates contract administration, entity management, and litigation support, ensuring confidentiality and strong organizational control across multiple priorities.

Responsibilities include managing CLM tools, processing invoices, coordinating insurance certificates, and maintaining governance records.

Qualifications

• Bachelor’s degree in business or related field required.
• 5+ years of experience in a legal department, law firm, risk management department, or corporate governance function.

Responsibilities

• Manage Agiloft CLM platform; track and respond to CLM tickets; maintain contract log and reports.
• Coordinate insurance certificates and invoicing with brokers.
• Maintain entity database and update governance charts.
• Manage Legal Tracker claims and litigation database; schedule reviews.
• Maintain legal calendar and schedule meetings.
• Process legal invoices and allocate costs.
• Review subpoenas; coordinate document production and privilege review.
• Assist with due diligence activities.
• Maintain legal SharePoint site and training database.
• Coordinate training programs and respond to disclosure requests.
• Assist with board reports and corporate compliance tasks.
• Support internal investigations and garnishments routing.

Skills

Organizational skills

Written & verbal communication

Confidential information handling

Attention to detail

MS Office

SharePoint

Legal technology platforms

Independent work

Risk management

Contract governance

Education

Bachelor's degree in business or related field

Tools

Microsoft Office Suite

SharePoint

Legal Tracker

Agiloft

Everlaw

Job description

Kleinfelder, a Forbes' Top Employer for Engineers in North America, is committed to a people-first culture, technical excellence, and creating opportunities where employees can thrive!

Are you ready to be challenged, make a difference, and experience professional growth in your career? Kleinfelder’s Corporate Services team is looking for you! From Accounting & Finance, Human Resources, Marketing & Communications, and Information Technology to Legal and Health & Safety, our corporate employees are part of the Kleinfelder ecosystem – supporting the projects that improve the communities we work and live in.

Step into Your New Role

Kleinfelder has an exciting opportunity for a Corporate Legal Specialist. The Corporate Legal Specialist provides operational, administrative, and project support to the Legal Department. This role is responsible for coordinating contract administration, corporate governance activities, entity management, claims administration, litigation support, legal invoice processing, subpoena management, due diligence activities, legal training coordination, and other legal operations functions. The successful candidate will possess strong organizational skills, attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced environment while maintaining confidentiality.

Responsibilities

• Manage Agiloft CLM platform; track and respond to CLM helpdesk tickets; maintain contract log and produce reports as needed; update standard contract forms.
• Assist with processing and responding to certificate of insurance requests; coordinate with insurance brokers as necessary; ensure timely processing of insurance invoices.
• Coordinate with third-party vendors to ensure timely filing of annual reports and CoA renewals; assist with new entity registrations and CoA applications; maintain entity database and update entity organization chart.
• Manage Legal Tracker claims and litigation database; schedule and coordinate claim review meetings; provide notice to insurers.
• Maintain legal calendar; schedule legal department and other meetings as required.
• Assist with financial audit responses; apply cost codes to legal invoices to ensure proper allocation; process legal invoices through Legal Tracker; process payment of legal-related expenses and vendor invoices.
• Review subpoenas and coordinate with project teams to identify, copy, and redact responsive documents; conduct privilege review under attorney supervision; coordinate document production with IT personnel and third-party vendors; assist with the issuance of legal holds.
• Assist with due diligence activities.
• Maintain legal SharePoint site and shared legal drive.
• Coordinate legal and compliance training programs; maintain training database.
• Respond to legal disclosure requests associated with proposals, qualification submissions, and client questionnaires; coordinate collection of corporate information and supporting documentation.
• Prepare legal board reports; assist with board resolutions, written consents, and corporate compliance tasks; maintain corporate records and governance documentation.
• Assist with internal investigations; route garnishments to payroll and ensure timely processing.

Position Competencies

• Strong organizational and project management skills.
• Excellent written and verbal communication skills.
• Ability to manage sensitive and confidential information.
• Strong attention to detail and analytical capabilities.
• Proficiency with Microsoft Office Suite, SharePoint, and document management systems.
• Experience with legal technology platforms such as Legal Tracker, Agiloft, and Everlaw.
• Ability to work independently and manage competing priorities.
• Understanding of risk management and contracting preferred.
• Familiarity with corporate entity management, claims administration, and legal billing processes preferred.

Education

Bachelor’s degree in business or related field required.

Experience

5+ years of experience in a legal department, law firm, risk management department, corporate governance function, or related business environment. Experience supporting contract administration, litigation management, corporate governance, or legal operations for an engineering/consulting company preferred.

Following an offer, candidates will be required to satisfactorily complete employment reference checks, verification of professional licensure and/or educational credentials, a motor vehicle report (MVR), and a comprehensive background check.

Move Forward with Kleinfelder

Kleinfelder and its’ subsidiaries and affiliates, has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients’ transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 110 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose – together, we deliver.

Progress with an Employer that Values You

Kleinfelder, and its’ subsidiaries and affiliates, is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following:

Benefits

• Medical
• Dental
• Vision
• Life insurance
• 401(k) plan
• Paid holidays

The expected salary range for the position is displayed in accordance with the California Pay Transparency Law. Final agreed upon compensation is based upon individual qualifications and experience. Salary Range:$68,640-$105,487.

Career Development

We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program.

Equal Opportunity

Kleinfelder, and its’ subsidiaries and affiliates, is an Equal Opportunity Employer – Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules)