Corporate Legal Assistant

Wright-Patt Credit Union Inc.; Ohio; On-site; USD 38,000 - 52,000; Full time

Job summary

The Wright-Patt Credit Union Inc. Corporate Legal Assistant provides daily, on-site clerical and administrative support to the Legal Department, assisting with general administrative tasks, record keeping, and file maintenance.

This role collaborates with attorneys to ensure tasks are completed accurately and promptly, including preparing documents, coordinating communications, travel, meetings, and special projects.

Qualifications

• High school diploma or equivalent or ten years equivalent work experience.
• Excellent service skills and ability to work with minimal direction.
• Proficient with MS Word, Excel, PowerPoint and related software.
• Experience in a law firm or corporate/financial services environment preferred.
• Minimum of 1 year in corporate, legal or financial services.
• Strong written and verbal communication.
• Professional, discreet, and able to interact with all levels of staff.

Responsibilities

• Receives and supports the Legal Department’s handling of incoming legal work.
• Prepare and proof correspondence, legal documents and reports.
• Coordinate communications, travel, meetings, events, and research.
• Administer Legal Department invoices and liaise with Accounts Payable and vendors.
• Support corporate matters including maintaining legal files and templates.
• Assist with departmental and enterprise projects as needed.
• Ensure policies and controls are followed and report gaps to leadership.

Skills

Excellent service skills

Self-starter

Multitasking

Written and verbal communication

Organizational skills

Discretion on confidential matters

Professionalism

Education

High school diploma or equivalent

Ten years equivalent work experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

The Corporate Legal Assistant provides daily, on-site, clerical, and administrative support to the Legal Department assisting with general administrative support, departmental record keeping, and file maintenance. The Corporate Legal Assistant works with the Legal Department attorneys to ensure tasks are completed accurately and in a timely manner, including, without limitation, departmental administrative tasks, record keeping, and corporate and litigation file maintenance. This position requires solid organizational, written and verbal communication, and research skills.

1. Receives and supports the Legal Department’s handling of incoming legal work. Provides a wide range of support to the Legal Department attorneys. This may include but is not limited to: preparing and proofing correspondence, legal documents and reports, coordinate communications and respond to routine inquiries, creating and preparing presentations, making travel, meeting and event arrangements, coordinating special events and assist with projects, conducting research, organizing files and records, and other duties as assigned. Administers Legal Department invoices, including processing, tracking, maintaining records, and serving as liaison with Accounts Payable and outside vendors. (50%)

2. Supports the Legal Department’s handling of corporate legal matters. This may include, but is not limited to, preparing meeting materials, record keeping, collecting and tracking responses to legal requests, coordinating meetings, organizing and maintaining legal files and records, preparing routine legal forms and templates, and other duties as assigned. (30%)

3. Provides general routine legal administrative support and back up for the Credit Union, and the attorneys within the Legal Department as needed. (10%)

4. Assists with departmental and enterprise projects by gathering information, maintaining documentation, tracking assignments, coordinating meetings, and conducting research, and providing other high-level corporate support. (5%)

5. Ensures proper policies, procedures, risk mitigation activities, and operating controls are followed. Reports gaps in policies, procedures, and operating controls to leadership to ensure member impact and risk is mitigated. (5%)

Required Skills

1. Must have a high school diploma or equivalent or ten (10) years equivalent work experience.

2. Must have excellent service skills, be a self-starter able to work with minimal direction, possess sound judgment and decision-making skills, be a multi-tasker, and demonstrate excellent communication and organizational skills.

3. Comprehensive experience in Microsoft Word, Excel, PowerPoint, and related software packages.

4. Experience in a law firm, or an office or corporate environment, preferably utilizing clerical skills, is required.

5. A minimum of 1 year of experience working in corporate, legal or financial services fields.

6. Strong written and verbal communication skills are required. Letter writing skills desired.

7. Employees in this position must exhibit a high degree of professionalism and have an ability to deal with all levels of personnel in a professional, courteous and efficient manner, and the ability to exercise discretion on confidential matters.