Corporate Legal Assistant

Connexion Systems and Engineering, Inc.; Boston (MA); Hybrid; USD 80,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid time off

Annual merit increases

Job summary

Connexion Systems & Engineering in Boston seeks an experienced Corporate Legal Assistant to join a well-established, multi-office law firm. This role provides high-level support to attorneys and clients in a fast-paced environment.

Ideal candidates have at least 5 years of legal secretarial experience, experience supporting multiple attorneys, and strong organization, communication, and document-management skills.

Qualifications

• 5+ years of legal secretarial or legal assistant experience.
• Experience supporting attorneys in a mid-size or large law firm preferred.
• Corporate legal experience preferred.
• Strong understanding of legal documents, court procedures, regulatory filings, and general legal administrative processes.
• Ability to support multiple attorneys in a fast-paced, deadline-driven environment.

Responsibilities

• Provide comprehensive administrative and legal support to multiple attorneys and timekeepers.
• Type, edit, format, and proofread moderate to complex legal documents.
• Prepare and organize documents for client transactions, filings, and regulatory submissions.
• Manage digital and paper files per firm protocols and standards.
• Coordinate client and matter intake and engagement letter completion.

Skills

Legal secretarial experience

Strong communication

Organizational skills

Independence

MS Office proficiency

Tools

FileSite

CMS

DTE

PDF applications

electronic court filing

Job description

• Duration: direct hire, full-time
• Pay rate: $80,000 - $85,000 annually, depending on experience + annual bonus
• Work Model: hybrid, 3 days onsite, 2 days remote
• Schedule: Monday – Friday, 1st shift
• Job#: bh19543

Title: Corporate Legal Assistant

Hiring Organization: Connexion Systems & Engineering

Compensation, Benefits, And Employment Type

• Duration: direct hire, full-time
• Pay rate: $80,000 - $85,000 annually, depending on experience + annual bonus
• Job Location: Boston, MA
• Work Model: hybrid, 3 days onsite, 2 days remote
• Schedule: Monday – Friday, 1st shift
• Job#: bh19543

Description

We are seeking an experienced Corporate Legal Assistant to join a well-established, multi-office law firm in Boston. This is an excellent opportunity for a highly organized, polished legal professional who enjoys working in a fast-paced environment and providing high-level support to attorneys and clients.

The ideal candidate will have at least 5 years of legal secretarial or legal assistant experience, preferably gained within a mid-size or large law firm. Experience supporting multiple attorneys and working within a sophisticated corporate legal practice is highly valued.

This position plays an important role in managing attorney workflow, coordinating client and matter information, supporting transactions and filings, and ensuring exceptional service to both attorneys and clients.

Key Responsibilities

• Provide comprehensive administrative and legal support to multiple attorneys and timekeepers.
• Type, edit, format, and proofread moderate to complex legal documents.
• Prepare and organize documents for client transactions, filings, and regulatory submissions.
• Manage digital and paper files in accordance with firm protocols, including document naming and filing standards.
• Coordinate client and matter intake, including gathering required information, tracking New Business Intake (NBI) status, and supporting engagement letter completion.
• Communicate client billing requirements, rates, and related information to appropriate personnel.
• Support billing processes, including editing billing narratives and assisting with pre-bill review and month-end closing requirements.
• Monitor deadlines and proactively remind attorneys of upcoming deliverables and time-entry requirements.
• Coordinate travel arrangements and other administrative needs.
• Conduct basic Lexis and internet research as needed.
• Delegate tasks to appropriate firm resources and coordinate with other legal assistants to ensure assignments are completed accurately and on time.
• Maintain confidentiality and exercise sound judgment when handling sensitive client and firm information.
• Anticipate attorney and client needs and follow through to ensure issues are resolved promptly.
• Utilize firm technology and information resources to locate billing, client, matter, and other administrative information.
• Perform additional project or administrative support duties as needed.

Qualifications

• 5+ years of legal secretarial or legal assistant experience.
• Prior experience supporting attorneys in a mid-size or large law firm strongly preferred.
• Corporate legal experience preferred.
• Strong understanding of legal documents, court procedures, regulatory filings, and general legal administrative processes.
• Ability to support multiple attorneys in a fast-paced, deadline-driven environment.
• Exceptional organizational and time-management skills with the ability to manage competing priorities.
• Excellent written, verbal, analytical, and interpersonal communication skills.
• Strong proofreading and document production abilities.
• Ability to produce accurate documents from handwritten notes, rough drafts, oral instructions, and other source materials.
• Strong client-service mindset with excellent judgment and follow-through.
• Ability to work independently while also functioning effectively as part of a collaborative team.
• High degree of professionalism, discretion, confidentiality, and attention to detail.
• Proficiency with Microsoft Office, including Word, Outlook, Excel, and PowerPoint.
• Experience with legal technology and document management systems such as FileSite, CMS, DTE, PDF applications, electronic court filing systems, and related legal software is highly desirable.
• Ability and willingness to learn new software applications and firm-specific systems.

Compensation & Benefits

• $80,000–$85,000 annual salary, commensurate with experience and qualifications
• Hybrid schedule: 3 days onsite / 2 days remote
• Potential discretionary year-end bonus
• Annual merit-based increases
• Medical, dental, and vision insurance
• Life and disability insurance
• 401(k) retirement plan
• Paid time off

What We're Looking For

We're looking for a seasoned, proactive legal professional who can hit the ground running, anticipate attorney needs, manage competing priorities, and provide polished, high-quality support in a sophisticated law-firm environment.

If you have strong legal administrative experience and are looking for a long-term opportunity with a respected organization, we'd love to hear from you.