Legal Secretary

TheCorporate LLC; Boston (MA); On-site; USD 70,000 - 96,000; Full time

Job summary

TheCorporate LLC in Boston is seeking an experienced Legal Secretary to deliver high-level administrative and legal support to attorneys and practice teams working with sophisticated clients.

The ideal candidate will be highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced law firm environment. This full-time role offers opportunities to work on complex matters and collaborate across teams.

Qualifications

• Minimum 10 years of legal secretarial experience.
• Typing speed 60+ WPM.
• Strong proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience with iManage, Emburse, DTE Time Entry or similar systems.
• Experience using ChatGPT, Microsoft Copilot, and/or Claude.
• Knowledge of legal terminology and court filing procedures, including electronic filings.
• Excellent written and verbal communication skills.
• Confidentiality and professional judgment.
• Ability to work additional hours when needed.

Responsibilities

• Prepare, edit, and format legal documents and correspondence.
• Manage attorney calendars, appointments, and deadlines.
• Provide day-to-day administrative support to attorneys and teams.
• Assist with client billing and prebills with the Billing Department.
• Open new client matters and coordinate file requests.
• Arrange domestic and international attorney travel.
• Enter, review, and finalize attorney time entries.
• Maintain filing systems (electronic and physical).
• Coordinate meetings, conferences, and events; manage venue logistics.
• Handle calls, emails, and document distribution.
• Process expense reports, invoices, and AP submissions.
• Provide transcription and dictation support as needed.
• Support special projects and ad hoc admin requests.

Skills

Typing speed 60+ WPM

Excellent written and verbal comms

Organizational/time-management

Client-Service skills

Confidentiality and judgment

Education

High school diploma

Associate or bachelor’s degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Outlook

iManage

Emburse

DTE Time Entry

ChatGPT

Microsoft Copilot

Claude

Job description

About the Opportunity

A leading global law firm is seeking an experienced Legal Secretary to join its Boston office. This position provides high-level administrative and legal support to attorneys and practice teams working with sophisticated clients.

The ideal candidate is highly organized, detail-oriented, professional, and comfortable managing multiple priorities in a fast-paced law firm environment.

Responsibilities

• Prepare, edit, proofread, and format legal documents, correspondence, agreements, pleadings, motions, subpoenas, contracts, and other legal materials.
• Manage attorney calendars, appointments, workflow, priorities, and deadlines.
• Provide day-to-day administrative support to attorneys and practice teams.
• Assist with client billing, including reviewing and editing prebills and coordinating with the Billing Department.
• Open new client matters and coordinate requests for client files and records.
• Arrange domestic and international attorney travel.
• Enter, review, and finalize attorney time entries.
• Maintain accurate electronic and physical filing systems.
• Coordinate meetings, conferences, client visits, and special events.
• Arrange conference rooms, catering, technology support, and Outlook invitations.
• Manage phone communications, contact lists, correspondence, and incoming mail.
• Process expense reports, invoices, and accounts payable submissions.
• Maintain and organize confidential legal documents, deposition transcripts, and records.
• Convert and format documents using Microsoft Word, PDF, Excel, and PowerPoint.
• Provide transcription and dictation support as needed.
• Assist attorneys and practice teams with special projects and administrative requests.

Qualifications

• Minimum 10 years of legal secretarial experience, preferably within a law firm or professional services environment.
• High school diploma required; associate’s or bachelor’s degree preferred.
• Typing speed of 60+ WPM.
• Strong proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience with legal technology and document management systems such as iManage, Emburse, DTE Time Entry, or similar platforms.
• Experience using ChatGPT, Microsoft Copilot, and/or Claude.
• Strong knowledge of legal terminology and legal documentation.
• Understanding of court filing procedures, including electronic filings.
• Excellent written and verbal communication skills.
• Exceptional organizational and time-management abilities.
• Strong attention to detail and ability to manage competing priorities.
• Professional judgment and ability to maintain strict confidentiality.
• Strong internal and external client-service skills.
• Ability to work additional hours when business needs require.

Why Join Us?

This is an excellent opportunity to join a highly respected law firm and work alongside talented legal professionals in a collaborative and intellectually stimulating environment. The Legal Secretary will play an important role in supporting attorneys, clients, and the firm’s overall success.

Salary Range: $70,000–$96,000 annually, based on experience and qualifications.