Corporate & Legal Admin Specialist - In-Office

Heidner-Property-Management-Company; Hoffman Estates (IL); On-site; USD 35,000 - 48,000; Full time

Job summary

Heidner Property Management is seeking a highly organized Administrative Assistant to join our team, providing comprehensive administrative support while assisting our Corporate Attorney with annual corporate filings and compliance projects.

The ideal candidate thrives in a fast-paced environment, manages multiple priorities, and prides themselves on accuracy and follow-through. No prior legal experience is required; training will be provided.

Qualifications

• Excellent attention to detail with a strong commitment to accuracy.
• Highly organized with the ability to manage multiple tasks and priorities simultaneously.
• Ability to work effectively in a fast-paced environment with changing priorities and deadlines.
• Professional, polished, and approachable demeanor.
• Strong written and verbal communication skills.
• Excellent follow-through and the ability to take initiative and work independently.
• Strong computer skills and proficiency with Microsoft Office.
• Comfortable using Zoom and other virtual meeting platforms to set up for meetings.
• Ability to handle confidential and sensitive information with discretion.
• Strong interpersonal skills and the ability to interact professionally with employees, executives, guests, attorneys, and outside professionals.

Responsibilities

• Provide day-to-day administrative support to the office and management team.
• Professionally greet and assist guests, visitors, and business partners.
• Order, organize, and maintain office supplies and inventory.
• Maintain accurate and organized electronic and physical files.
• Assist with document preparation, scanning, copying, filing, and other general office duties.
• Coordinate and prepare conference rooms for meetings and presentations.
• Set up and assist with Zoom and other virtual meetings, including ensuring all necessary technology and materials are ready prior to meetings.
• Assist with scheduling, correspondence, and special projects as needed.
• Provide support for executive and corporate meetings and other company events.

Skills

Attention to detail

Organization

Written & verbal communication

Time management

Discretion with confidential info

Interpersonal skills

Independence

Microsoft Office

Administrative support

multitasking

Tools

Zoom

Microsoft Office

Job description

Heidner Property Management is seeking a highly organized Administrative Assistant to join our team, providing comprehensive administrative support while assisting our Corporate Attorney with annual corporate filings and compliance projects.

The ideal candidate thrives in a fast-paced environment, manages multiple priorities, and prides themselves on accuracy and follow-through. No prior legal experience is required; training will be provided.