Corporate Governance Specialist- Records Management and Policy Administration

Ameren Illinois Company (AIC); St. Louis (MO); On-site; USD 89,000 - 137,000; Full time

Benefits offered by this job

Medical coverage on date of hire

Pension plan

401(k) with company match

Vacation and holidays

Parental leave & family caregiverleave

Job summary

Ameren Services (B&CS) is seeking a Corporate Governance Specialist to develop, maintain, and govern enterprise-wide policies and records management practices. The role ensures compliance, risk management, and operational consistency by keeping documentation accurate and aligned with regulatory standards.

You will collaborate with Legal, Compliance, Risk Management, and business units to ensure effective information governance and adherence to policy frameworks, with training and guidance for

Qualifications

• Bachelor’s degree required; business, information management, library science, or related discipline preferred.
• Minimum of five years of experience in policy administration, records management, or a related compliance function.
• Familiarity with ARMA principles or other recognized records and information management frameworks.

Responsibilities

• Monitor compliance with approved policies and records management standards.
• Participate in internal audits, regulatory examinations, and compliance assessments.
• Identify documentation and information governance risks and recommend corrective actions.
• Develop and maintain training materials and reference guidance related to policies and records management.
• Serve as a subject matter resource to employees and management on documentation and record-related matters.
• Partner with process owners to ensure accuracy, availability and timely reviews and updates of corporate policies.
• Oversee and guide policy owners to ensure proper review, revision and maintenance of corporate policies.
• Ensure version control, documentation accuracy, and adherence to review cycles.
• Contribute to the Enterprise Records Management and Information Management program.
• Apply and maintain records retention schedules per legal and business requirements.
• Provide guidance on identification, retention and disposition of records.
• Provide training on records management tools and best practices.
• Support litigation holds and audits.

Skills

Policy administration

Records management

Compliance

Written communication

Stakeholder management

Negotiation

Research regulations

Education

Bachelor’s degree in a relevant field

Tools

SharePoint

Teams

OneDrive

Microsoft Office

Job description

About Ameren Services (B&CS)

Ameren Services provides administrative support and services to Ameren Corporation and its operating companies, subsidiaries and affiliates. Ameren Services includes a wide range of skill sets and roles, from finance and legal experts to digital and cyber specialists, plus those charged with ensuring environmental compliance and operational safety. Together, we help execute a strategy that enables Ameren to deliver superior long-term value to customers, shareholders and the environment.

Our benefits include:

• Medical coverage on date of hire
• 100% employer paid cash balance pension plan
• 401(k) with company match fully vested on date of hire
• Minimum of 15 days paid vacation and 12 paid holidays
• Paid parentalleave and family caregiver leave

Visit our Benefits & Perks Page for more information on benefits provided to regular full-time employees.

About The Position

The Corporate Governance Specialist is responsible for the development, maintenance, and governance of enterprise-wide policies and records management practices. This role supports organizational compliance, risk management, and operational consistency by ensuring that documentation and records are accurate, current, and aligned with regulatory requirements and internal standards. The Specialist works under minimum supervision and partners closely with Legal, Compliance, Risk Management, and business units to ensure effective information governance and adherence to approved policy and records management frameworks.

Key responsibilities include:

• Monitor compliance with approved policies, and records management standards.
• Participate in internal audits, regulatory examinations, and compliance assessments.
• Identify documentation and information governance risks and recommend corrective actions.
• Develop and maintain training materials and reference guidance related to policies and records management.
• Serve as a subject matter resource to employees and management on documentation and record-related matters.
• Partner with process owners to ensure the accuracy , availability and timely reviews and updates of corporate policies.
• Oversee and provide guidance to policy owners to ensure the proper review, revision and maintenance of corporate policies in accordance with established governance standards.
• Ensure version control, documentation accuracy, and adherence to required review cycles.
• Contribute to the success of the Enterprise Records Management and Information Management (RIM) program.
• Apply and maintain records retention schedules in accordance with legal, regulatory, and business requirements.
• Provide guidance to Records Coordinator and Records Custodians on the identification, retention and disposition of records.
• Provide training and training materials to support the proper use of records management tools, processes, and storage repositories, as well as related best practices.
• Support Legal and Compliance on litigation holds and audits.
• Problem solve and identify and address small issues before becoming large.
• Suggest process improvements utilizing benchmarking and trade industry research.

Qualifications

Bachelor’s degree required. Business a dministration, i nformation m anagement, l ibrary s cience, or a relevant discipline preferred . May consider directly relevant experience in lieu of degree. Minimum of five years of experience in policy administration, records management, or a related compliance function required . Experience in a regulated industry such as utilities or government preferred. Professional certification such as Certified Records Manager (CRM) or Information Governance Professional (IGP) preferred.

In addition to the above qualifications, the successful candidate will demonstrate:

Familiarity with ARMA principles or other recognized records and information management frameworks. Strong knowledge of SharePoint, Teams and OneDrive and proficiency in other Microsoft tools. Working knowledge of records retention principles and information governance practices. Strong written communication and document management skills. Ability to work effectively with cross-functional stakeholders and senior management. Ability to negotiate and settle conflicts . A bility to research rules and regulations .

Additional Information

Ameren’s selection process includes a series of interviews and may include a leadership assessment process. Specific details will be provided to qualified candidates.

Compensation Range:

$88,500.00 - $137,200.00

If end date is listed, the posting will come down at 12:00 am on that date:
Sunday November 15, 2026

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, genetic information, military service or status, pregnancy, marital status, sexual orientation, gender identity or expression, or any other class, trait, or status protected by law.