Corporate Governance Specialist- Records Management and Policy Administration

AMS Ameren Services; St. Louis (MO); On-site; USD 89,000 - 137,000; Full time

Benefits offered by this job

Medical coverage on date of hire

Pension plan (cash balance)

401(k) with company match

Paid vacation (15 days)

Paid holidays (12)

Paid parental leave

Family caregiver leave

Job summary

Ameren Corporation is seeking a Corporate Governance Specialist to develop, maintain and govern enterprise-wide policies and records management practices. You will support compliance, risk management, and operational consistency across Legal, Compliance, and business units, ensuring accurate documentation aligned with regulatory standards.

You will lead governance initiatives, ensure version control, and maintain training materials.

Qualifications

• Bachelor’s degree required; degree in business, information management, library science or related field preferred.
• Minimum five years’ experience in policy administration, records management or related compliance function.
• Experience in a regulated industry such as utilities or government preferred.
• CRM or IG-related certification preferred.

Responsibilities

• Monitor compliance with approved policies and records management standards.
• Participate in internal audits, regulatory examinations, and compliance assessments.
• Identify documentation and information governance risks and recommend corrective actions.
• Develop and maintain training materials and guidance related to policies and records management.
• Serve as a subject matter resource to employees and management on documentation and record-related matters.
• Partner with process owners to ensure accuracy, availability and timely reviews of corporate policies.
• Oversee and guide policy owners on review, revision and maintenance of corporate policies.
• Ensure version control and adherence to review cycles.
• Contribute to Enterprise Records Management and Information Management programs.
• Apply and maintain records retention schedules per legal, regulatory and business needs.
• Provide guidance to Records Coordinator and Records Custodians on records disposition.
• Provide training on records management tools and best practices.
• Support Legal and Compliance on litigation holds and audits.
• Suggest process improvements using benchmarking and industry research.

Skills

Policy administration

Records management

Compliance

Education

Bachelor’s degree

Tools

SharePoint

Teams

OneDrive

Microsoft 365 tools

Job description

About Ameren Services (B&CS)

Ameren Services provides administrative support and services to Ameren Corporation and its operating companies, subsidiaries and affiliates. Ameren Services includes a wide range of skill sets and roles, from finance and legal experts to digital and cyber specialists, plus those charged with ensuring environmental compliance and operational safety. Together, we help execute a strategy that enables Ameren to deliver superior long-term value to customers, shareholders and the environment.

Our benefits include:

• Medical coverage on date of hire
• 100% employer paid cash balance pension plan
• 401(k) with company match fully vested on date of hire
• Minimum of 15 days paid vacation and 12 paid holidays
• Paid parental leave and family caregiver leave

Visit our Benefits & Perks Page for more information on benefits provided to regular full-time employees.

About The Position

The Corporate Governance Specialist is responsible for the development, maintenance, and governance of enterprise-wide policies and records management practices. This role supports organizational compliance, risk management, and operational consistency by ensuring that documentation and records are accurate, current, and aligned with regulatory requirements and internal standards. The Specialist works under minimum supervision and partners closely with Legal, Compliance, Risk Management, and business units to ensure effective information governance and adherence to approved policy and records management frameworks.

Key Responsibilities

• Monitor compliance with approved policies, and records management standards.
• Participate in internal audits, regulatory examinations, and compliance assessments.
• Identify documentation and information governance risks and recommend corrective actions.
• Develop and maintain training materials and reference guidance related to policies and records management.
• Serve as a subject matter resource to employees and management on documentation and record-related matters.
• Partner with process owners to ensure the accuracy, availability and timely reviews and updates of corporate policies.
• Oversee and provide guidance to policy owners to ensure the proper review, revision and maintenance of corporate policies in accordance with established governance standards.
• Ensure version control, documentation accuracy, and adherence to required review cycles.
• Contribute to the success of the Enterprise Records Management and Information Management (RIM) program.
• Apply and maintain records retention schedules in accordance with legal, regulatory, and business requirements.
• Provide guidance to Records Coordinator and Records Custodians on the identification, retention and disposition of records.
• Provide training and training materials to support the proper use of records management tools, processes, and storage repositories, as well as related best practices.
• Support Legal and Compliance on litigation holds and audits.
• Problem solve and identify and address small issues before becoming large.
• Suggest process improvements utilizing benchmarking and trade industry research.

Qualifications

Bachelor’s degree required. Business administration, information management, library science, or a relevant discipline preferred. May consider directly relevant experience in lieu of degree. Minimum of five years of experience in policy administration, records management, or a related compliance function required. Experience in a regulated industry such as utilities or government preferred. Professional certification such as Certified Records Manager (CRM) or Information Governance Professional (IGP) preferred.

In addition to the above qualifications, the successful candidate will demonstrate:

• Familiarity with ARMA principles or other recognized records and information management frameworks.
• Strong knowledge of SharePoint, Teams and OneDrive and proficiency in other Microsoft tools.
• Working knowledge of records retention principles and information governance practices.
• Strong written communication and document management skills.
• Ability to work effectively with cross-functional stakeholders and senior management.
• Ability to negotiate and settle conflicts.
• Ability to research rules and regulations.

Additional Information

Ameren’s selection process includes a series of interviews and may include a leadership assessment process. Specific details will be provided to qualified candidates.

Compensation

Compensation Range: $88,500.00 - $137,200.00

Roles are eligible for additional rewards including annual incentive payments based on individual and company performance.

If end date is listed, the posting will come down at 12:00 am on that date: Sunday November 15, 2026

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, genetic information, military service or status, pregnancy, marital status, sexual orientation, gender identity or expression, or any other class, trait, or status protected by law.

Ameren is a leader in the energy industry, and our transformation toward more clean, renewable energy is also transforming other industries and infrastructure in our communities. As a regional company serving local customers, we not only serve our communities, we're a part of them. This isn't just a job. At Ameren, we invest in you, so you can power the quality of life you want.

Please be aware that Ameren uses artificial intelligence (AI) in connection with its recruitment and employment processes. However, all final hiring and employment decisions are made by a human.