Corporate Fleet Specialist

Columbus Equipment Company; Columbus (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

Columbus Equipment Company is seeking a Fleet Administrator to manage vehicles and ancillary equipment, maintain records, and ensure regulatory compliance across multiple Ohio locations. The role emphasizes DOT/FMCSA knowledge, fuel and maintenance programs, and collaboration with Safety, HR, and branch teams.

Travel to various branch locations is required, and a strong proficiency in Microsoft Office is essential to support reporting and documentation tasks.

Qualifications

• High school diploma or equivalent.
• 2+ years of fleet administration, fleet management, transportation, or compliance experience preferred.
• Knowledge of DOT, FMCSA, CDL, fleet compliance, vehicle registration, fuel tax, and reporting requirements.
• Proficiency with Microsoft Office applications, including Excel, Outlook, Word, and Teams.
• Strong organizational, recordkeeping, communication, and problem-solving skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Professional, customer-focused, and collaborative demeanor.
• Clean Driving Record.

Responsibilities

• Acquire, license, equip, assign, track, and dispose of company vehicles and ancillary equipment.
• Maintain complete and accurate records of all company-owned vehicles, assignments, keys, GPS units, fuel cards, tools, and equipment inventories.
• Manage fuel, maintenance, tire, repair, preventive maintenance, inspections, and vehicle lifecycle programs.
• Maintain DOT, FMCSA, Clearinghouse, CDL, driver qualification, hour recap log, and driver documentation compliance requirements.
• Coordinate with Safety, Training, Human Resources, and branch personnel to maintain safety standards, regulatory compliance, and corrective actions
• Prepare and submit required tax, IFTA, fuel, highway use, and regulatory reports.
• Manage vehicle registration, titles, license plates, stickers, BMV documentation, and related records.
• Administer fleet GPS and telematics platforms, including Fleetio, Geotab/Teletrac management, reporting, training, and issue resolution.
• Monitor field service trucks, cranes, pickups, cars, trailers, and forklifts for inspections, compliance, maintenance, and utilization.
• Conduct branch audits and maintain records supporting EPA and environmental compliance requirements.
• Track fuel usage, costs, depreciation, cost of ownership, lifecycle metrics, and fleet performance reporting.
• Investigate fleet incidents, accidents, violations, and compliance concerns; prepare reports and recommend corrective actions.
• Maintain productive relationships with suppliers, vendors, and service providers.
• Perform other fleet-related duties as assigned.
• This position requires regular travel to various company branch locations.

Skills

Fleet administration

Fleet management

Transportation compliance

Recordkeeping

Communication

Problem-solving

Education

High school diploma or equivalent

Tools

Microsoft Office

Excel

Outlook

Word

Teams

Job description

Corporate Headquarters
2323 Performance Way
Columbus, OH 43207, USA

Description

In 1952, Columbus Equipment Company was founded by Bill Early, who was known around the world as a legend – a true innovator in the heavy equipment industry. Recognized today asOhio's Dependable Dealer, the company's commitment to employees and unmatched reputation for product support excellence extends across the State of Ohio, as well as the Midwest region.
Remaining a family owned business, Columbus Equipment has expanded into ten locations and continues to be committed to being the best—the best equipment, the best product support, the best customer service, and the best overall experience when it comes to purchasing heavy equipment.
We realize that our employees are our most important resource, and that our customers are our most important asset. At Columbus Equipment Company, our customers are our first priority, and we are looking to add team members that will help us build partnerships that will foster success.

Whether you're looking to embark upon a new career or bring a wealth of experience to the table. Columbus Equipment Company is offering attractive benefit packages and compelling career tracks to those in search of a position within our company including, but not limited to:

• Health dental and vision insurance
• 401K
• Vacation and PTO
• STD, Life, and Disability Insurance
• Paid Holidays
• Tailored Training
• Tuition Assistance/Reimbursement
• Competitive Compensation
• Succession Pathway

Responsibilities and Duties (Includes, but not limited to)

Acquire, license, equip, assign, track, and dispose of company vehicles and *ancillary equipment (*Including but not limited to, company owned forklifts)

Maintain complete and accurate records of all company-owned vehicles, assignments, keys, GPS units, fuel cards, tools, and equipment inventories.

Manage fuel, maintenance, tire, repair, preventive maintenance, inspections, and vehicle lifecycle programs.

Maintain DOT, FMCSA, Clearinghouse, CDL, driver qualification, hour recap log, and driver documentation compliance requirements.

Coordinate with Safety, Training, Human Resources, and branch personnel to maintain safety standards, regulatory compliance, and corrective actions

Prepare and submit required tax, IFTA, fuel, highway use, and regulatory reports.

Manage vehicle registration, titles, license plates, stickers, BMV documentation, and related records.

Administer fleet GPS and telematics platforms, including Fleetio, Geotab/Teletrac management, reporting, training, and issue resolution.

Monitor field service trucks, cranes, pickups, cars, trailers, and forklifts for inspections, compliance, maintenance, and utilization.

Conduct branch audits and maintain records supporting EPA and environmental compliance requirements.

Track fuel usage, costs, depreciation, cost of ownership, lifecycle metrics, and fleet performance reporting.

Investigate fleet incidents, accidents, violations, and compliance concerns; prepare reports and recommend corrective actions.

Maintain productive relationships with suppliers, vendors, and service providers.

Perform other fleet-related duties as assigned.

This position requires regular travel to various company branch locations.

Qualifications

High school diploma or equivalent required.

2+ years of fleet administration, fleet management, transportation, or compliance experience preferred.

Knowledge of DOT, FMCSA, CDL, fleet compliance, vehicle registration, fuel tax, and reporting requirements.

Proficiency with Microsoft Office applications, including Excel, Outlook, Word, and Teams.

Strong organizational, recordkeeping, communication, and problem-solving skills.

Ability to work independently and manage multiple priorities in a fast-paced environment.

Professional, customer-focused, and collaborative demeanor.

Clean Driving Record.

Physical Requirements

• Ability to sit for extended periods while working on a computer.
• Ability to communicate effectively in English.
• Occasional lifting of up to 50 pounds.
• Ability to enter, exit, and maneuver around vehicles and equipment.
• Reasonable accommodations may be made for qualified individuals with disabilities.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.