Corporate Administrative Assistant, Food & Beverage Operations

Omni Hotels & Resorts; Dallas (TX); On-site; USD 42,000 - 52,000; Full time

Job summary

Omni Hotels & Resorts seeks an organized administrative coordinator for the Corporate Office in Dallas, TX. This in-office role supports the Food & Beverage leadership with calendar management, travel arrangements, meeting logistics, and confidential document handling.

You will prepare reports, assemble presentations, coordinate invoicing, and assist on special projects. A Bachelor's degree is preferred, with strong MS Office skills and professional communication expected.

Qualifications

• Proficiency in Excel, Word, PowerPoint and Outlook.
• Ability to work extended hours when needed.
• Ability to work independently with minimal supervision.
• Maintain strict confidentiality of information.
• Highly organized with the ability to multi-task and shift priorities.
• Excellent written and verbal communications.
• Team player with positive energy.
• Flexibility for special assignments/projects.
• Bachelor's degree preferred; hospitality/Admin experience a plus.

Responsibilities

• Communicate with internal/external stakeholders on multiple projects.
• Assist with travel arrangements and meeting logistics.
• Coordinate room and AV setup, agendas, and minute taking.
• Support calendar management and executives’ schedules.
• Assist with expense reports, invoicing, and Rebills.
• Prepare PowerPoints and presentation materials.
• Archive personnel docs and contracts; handle confidential info.
• Update intranet and distribute internal communications.
• Support ad-hoc projects for the operations team.

Skills

Excel

Word

PowerPoint

Outlook

Confidentiality

Organizational skills

Written & verbal communication

Team player

Multitasking

Professionalism

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Omni Corporate Offices

Omni Hotels and Resorts creates genuine, authentic guest experiences at over 50 distinctive luxury hotels and resorts in leading business gateways and leisure destinations across North America. Omni Hotels is known for its exemplary culture, authenticity to the markets in which we operate, innovation and exceptional service. Our commitment to career development has created tenure and loyalty that enables us to perpetuate our family atmosphere.

Overview

This position provides coordination and support to the Food & Beverage Operations Team based at the corporate office. This will support our Vice President of Food & Beverage, Corporate Director of Food & Beverage, Head of Culinary, and Corporate Executive Chef.

This is an in office role based out of the Omni Corporate Office, Monday through Friday.

Responsibilities

• Communicate directly with internal and external stakeholders on multiple projects
• Assist with travel arrangements
• Assist with recurring meetings, including, but not limited to, room and AV set up, agenda compilation and minute taking
• Strong interpersonal skills for communication and collaboration between departments
• Assist with Executives expense report assembly routing, and tracking
• Handle special projects as assigned
• Assist with assembly of PowerPoints and presentation materials
• Liaise with internal departments and properties for executives
• Daily / Weekly / Monthly communication with hotel executives and executive assistants
• Calendar management
• Assist with invoicing and rebills for department
• Assembly of extensive trip files pre and post
• Monthly reporting
• Composing Memos and Agendas
• Work closely with operations department
• Schedule, coordinate and facilitate technology for Webinars, and conference calls
• Update contact lists and email distribution lists for corporate and hotel/resort information
• Assist on extremely confidential documents, such as performance reviews, bonus incentive payouts, and similar
• Collection and archiving of personnel documents (Performance Evaluations, KRA, Bonus/Incentive sheets, Organizational Charts) and contracts with third parties
• Field and distribute mail to operations department
• Update intranet and other internal sites
• Ad-hoc projects for the operations team

Qualifications

• Must be extremely proficient in Excel, Word, PowerPoint and Outlook
• Ability to work extended hours when needed
• Ability to work independently with minimal supervision
• Ability to maintain strict confidentiality
• Must be highly organized and have the ability to multi- task and shift priorities as needed
• Professionalism is a must
• Excellent written and verbal communications skills
• Must be a team player and contribute positive energy
• Flexibility and capability to take on special assignments/projects
• Bachelor's degree preferred
• Experience in Hospitality, Food & Beverage, and Administration is a plus

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link:

EEOC is the Law Poster.

Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.