Corporate F&B Operations Executive Assistant

Omni Hotels & Resorts; Dallas (TX); On-site; USD 42,000 - 52,000; Full time

Job summary

Omni Hotels & Resorts seeks an organized administrative coordinator for the Corporate Office in Dallas, TX. This in-office role supports the Food & Beverage leadership with calendar management, travel arrangements, meeting logistics, and confidential document handling.

You will prepare reports, assemble presentations, coordinate invoicing, and assist on special projects. A Bachelor's degree is preferred, with strong MS Office skills and professional communication expected.

Qualifications

• Proficiency in Excel, Word, PowerPoint and Outlook.
• Ability to work extended hours when needed.
• Ability to work independently with minimal supervision.
• Maintain strict confidentiality of information.
• Highly organized with the ability to multi-task and shift priorities.
• Excellent written and verbal communications.
• Team player with positive energy.
• Flexibility for special assignments/projects.
• Bachelor's degree preferred; hospitality/Admin experience a plus.

Responsibilities

• Communicate with internal/external stakeholders on multiple projects.
• Assist with travel arrangements and meeting logistics.
• Coordinate room and AV setup, agendas, and minute taking.
• Support calendar management and executives’ schedules.
• Assist with expense reports, invoicing, and Rebills.
• Prepare PowerPoints and presentation materials.
• Archive personnel docs and contracts; handle confidential info.
• Update intranet and distribute internal communications.
• Support ad-hoc projects for the operations team.

Skills

Excel

Word

PowerPoint

Outlook

Confidentiality

Organizational skills

Written & verbal communication

Team player

Multitasking

Professionalism

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Omni Hotels & Resorts seeks an organized administrative coordinator for the Corporate Office in Dallas, TX. This in-office role supports the Food & Beverage leadership with calendar management, travel arrangements, meeting logistics, and confidential document handling.

You will prepare reports, assemble presentations, coordinate invoicing, and assist on special projects. A Bachelor's degree is preferred, with strong MS Office skills and professional communication expected.