Corporate Access Coordinator

Bank of America; New York (NY); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Coordinator to support the Corporate Access Logistics Team. This role is vital for managing meetings and events, ensuring seamless coordination and communication with clients and internal teams. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to thrive under pressure. With a focus on professionalism and effective communication, this position offers a unique opportunity to contribute to the success of a dynamic team within a leading financial institution. Join us and make an impact in a role that values your contributions and fosters growth.

Benefits

Industry-leading benefits

Paid time off

Discretionary incentive eligibility

Qualifications

• 2+ years of administrative experience required.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Strong attention to detail and organizational skills.

Responsibilities

• Create meeting schedules and itineraries.
• Secure meeting locations and arrange transportation.
• Provide onsite event support and confirm details.

Skills

Attention to detail

Organizational skills

MS Office proficiency

Verbal communication

Written communication

Self-starter

Multi-tasking

Problem-solving

Education

High School Diploma

Bachelor's Degree (preferred)

Tools

Concur System

Job description

The Corporate Access Logistics Team is responsible for executing and overseeing all administrative duties in support of the AMRS Corporate Access Product Managers. This is a critical role that will assist with the end to end coordination involved with all AMRS Corporate Access meetings and events. Corporate Access is part of the Global Research Department and interfaces with multiple constituencies within the firm, the investment community and our corporate clients by providing investor clients with access to management teams through non-deal roadshows, field trips, research conferences and strategic access events.

Responsibilities

• Create announcement flyers
• Create preliminary meeting schedules and itineraries, including pulling investor profiles
• Data Entry – add events to proprietary events tool (incl mgmt, client target list, late requests, etc.)
• Confirm meeting details/attendees post event to ensure data integrity
• Secure meeting locations including virtual locations (i.e. Zoom, WebEx)
• Arrange transportation details, including hotel and flight suggestions
• Coordinate food, if applicable
• Confirm names with security for internally hosted meetings
• Provide onsite event support, including launching virtual meetings
• Other administrative duties as requested by client coverage team and product management team
• Professionalism and comfort interfacing with clients on the phone and via email, in addition to communicating and interacting internally with all levels of business partners

Experience/Skills Required

• 2 Years Min Experience
• Strong attention to detail and organizational skills, ability to work effectively under pressure and time constraints
• Proficient in MS Office (Work, Excel and PowerPoint) and a willingness to learn new systems and technologies
• Excellent verbal and written communication skills
• Professional work ethic
• Capability of working independently with little supervision, but also contribute to a team-based atmosphere
• Demonstrated ability to multi-task
• Self-starter personality with proven ability to research and resolve issues
• Experience with Concur System preferred
• Previous experience working in administrative capacity required

$24.00 - $49.52hourly pay, offers to be determined based on experience, education and skill set.

Discretionary incentive eligible

This role is eligible to participate in the annual discretionary plan. Employees are eligible for an annual discretionary award based on their overall individual performance results and behaviors, the performance and contributions of their line of business and/or group; and the overall success of the Company.

This role is currently benefits eligible. We provide industry-leading benefits, access to paid time off, resources and support to our employees so they can make a genuine impact and contribute to the sustainable growth of our business and the communities we serve.

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