Corporate Access Coordinator

Bank of America; New York (NY); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player seeks a detail-oriented administrative professional to join their Corporate Access Logistics Team. This role is pivotal in coordinating meetings and events, ensuring seamless execution from start to finish. Responsibilities include managing schedules, securing venues, and providing onsite support for virtual meetings. Ideal candidates will possess strong organizational skills, proficiency in MS Office, and the ability to multitask effectively under pressure. Join a dynamic team that values professionalism and communication, and contribute to impactful corporate events that connect clients with management teams.

Benefits

Paid Time Off

Industry-leading Benefits

Personal Growth Resources

Qualifications

• Minimum 2 years of administrative experience required.
• Strong organizational skills and attention to detail are essential.

Responsibilities

• Coordinate logistics for meetings and events, including scheduling and transportation.
• Provide onsite support and maintain communication with clients effectively.

Skills

Organizational Skills

Attention to Detail

Communication Skills

Proficiency in MS Office

Problem-Solving Skills

Multitasking Ability

Education

High School Diploma

Bachelor's Degree (Preferred)

Tools

Concur System

Job description

Job Description:

The Corporate Access Logistics Team is responsible for executing and overseeing all administrative duties in support of the AMRS Corporate Access Product Managers. This role involves end-to-end coordination of all AMRS Corporate Access meetings and events. Corporate Access is part of the Global Research Department and interfaces with multiple constituencies within the firm, the investment community, and our corporate clients by providing investor clients with access to management teams through non-deal roadshows, field trips, research conferences, and strategic access events.

Responsibilities

1. Create announcement flyers
2. Develop preliminary meeting schedules and itineraries, including pulling investor profiles
3. Perform data entry by adding events to the proprietary events tool (including management, client target list, late requests, etc.)
4. Confirm meeting details and attendees post-event to ensure data accuracy
5. Secure meeting locations, including virtual locations (e.g., Zoom, WebEx)
6. Arrange transportation details, including hotel and flight suggestions
7. Coordinate catering or food arrangements, if applicable
8. Verify attendee identities with security for internally hosted meetings
9. Provide onsite event support, including launching virtual meetings
10. Perform other administrative duties as requested by the client coverage team and product management team
11. Maintain professionalism and communicate effectively with clients via phone and email, and collaborate internally with all levels of business partners

Experience/Skills Required

• Minimum 2 years of experience
• Strong attention to detail and organizational skills; ability to work effectively under pressure and within time constraints
• Proficiency in MS Office (Word, Excel, PowerPoint) and willingness to learn new systems and technologies
• Excellent verbal and written communication skills
• Professional work ethic
• Ability to work independently with minimal supervision and contribute to a team environment
• Demonstrated ability to multitask
• Self-starter personality with proven problem-solving skills
• Experience with Concur System preferred
• Previous administrative experience required

Shift: 1st shift (United States of America)

Hours Per Week: 40

Pay Transparency details

Location: NY - New York - ONE BRYANT PARK - BANK OF AMERICA TOWER (NY1100)

Pay range: $24.00 - $49.52 hourly, based on experience, education, and skills. Discretionary incentive eligible. This role participates in the annual discretionary plan, with awards based on individual performance, team contributions, and overall company success.

Benefits: Currently benefits eligible, providing industry-leading benefits, paid time off, resources, and support to contribute to personal growth and community impact.