HR Payroll Clerk

Community Counseling Solutions; Heppner (OR); On-site; USD 31,519 - 54,773; Full time

Benefits offered by this job

Health, dental, and vision insurance

6% initial 401(k) match

Potential for tuition reimbursement

Paid vacation tiers

9 paid holidays and community service day

Employee assistance and wellness benefits

Hiring bonus of $5,500

Job summary

Community Counseling Solutions is looking for an HR Payroll Clerk to manage payroll processing, calculate wages, and ensure compliance with laws. This role includes responsibilities such as maintaining employee records, assisting in audits, and participating in benefits administration.

The ideal candidate should have a high school diploma, knowledge of payroll functions, and excellent organizational skills. Offering competitive pay and a hiring bonus, this position is essential to our operations in Heppner, Oregon.

Qualifications

• Knowledge of payroll functions including preparation, balancing, and taxes.
• Ability to balance, prioritize, and meet strict deadlines.
• Experience or education in accounting and payroll preferred.

Responsibilities

• Process and manage payroll, calculate wages based on hours worked.
• Maintain personnel records, ensure compliance with payroll laws.
• Assist HR Director with audits and provide documentation as needed.

Skills

Knowledge of payroll functions

Excellent organizational skills

Strong analytical and problem-solving skills

Proficient with Microsoft Office Suite

Proficient with payroll software

Mathematical skills

Reasoning ability

Administrative-computer skills

Language-reading-listening skills

Education

High school diploma

Experience in accounting and/or finance

Tools

Payroll software

Microsoft Office Suite

Job description

Job Title

HR Payroll Clerk (I, II & III)

Location

Heppner CCS Admin Office

Supervisor

HR Director

Pay Grade

Clerk I B07, Clerk II B08 & Clerk III B09 ($22.88 - $39.76 per hour, depending on experience)

Hiring Bonus

$5,500 Hiring Bonus (2‑year commitment, staggered‑taxed payout)

Benefits

• Health, dental and vision insurance
• 6% initial 401(k) match
• Potential for tuition reimbursement
• Paid vacation tiers: 1 to 4 days per month (annual rollover cap 220 hours; additional hours paid out at 50% at year end)
• 9 paid holidays, community service day
• Floating holiday & 2 mental health days after 1 year
• Employee assistance, wellness benefits, dependent care & long‑term disability insurance

Job Description

HR Payroll Clerk will process and manage Community Counseling Solutions payroll, calculate wages based on hours worked, and administer payments to ensure employees receive correct compensation in a timely manner. Responsibilities include payroll processing, benefits administration, compliance with federal and state laws, filing W‑2 and 1095‑C forms, maintaining personnel records, and assisting the HR Director and team as needed.

Responsibilities

• Implement, maintain, and review payroll processing and accounting systems to ensure timely and accurate payroll transactions.
• Calculate financial data.
• Participate in benefits administration to include claims resolution, change reporting, and auditing invoices for payment.
• Record employee information such as personal data, compensation, benefits, tax data, attendance, performance reviews, and termination dates into databases.
• Update employee files to document personnel actions.
• Distribute information to coworkers and employees as needed.
• Maintain knowledge related to work activities.
• Audit personnel/financial/benefit data for recording errors.
• Assist audits by providing records and documentation.
• Check timesheets for accuracy.
• Process paper checks for distribution and handle direct‑deposit requests.
• Process information and confirm signatures for necessary payroll documents.
• Balance, prioritize, and meet strict deadlines.
• Track and record wage garnishments.
• Compute wages and record data for payroll processing.
• Ensure compliance with federal, state, and local payroll, wage and hour laws and best practices.
• Train others in operational procedures as requested by HR Director.
• Examine employee files to answer inquiries and provide information to authorized persons.
• Coordinate with coworkers for required operational activities.
• Identify and recommend updates to payroll accounting software, systems, and procedures.
• Prepare and file reports of accidents and injuries at CCS.

Qualifications

• Knowledge of payroll functions including preparation, balancing, internal control, and payroll taxes.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem‑solving skills.
• Proficient with Microsoft Office Suite or related software.
• Proficient with payroll software.
• Ability to balance, prioritize, and meet strict deadlines.
• Mathematical skills: addition, subtraction, multiplication, division, rate/ratio/percent calculation, bar graph interpretation, knowledge of arithmetic, algebra, geometry, and statistics.
• Reasoning ability: apply common sense to carry out detailed written or oral instructions and solve problems with concrete variables.
• Administrative‑computer skills: spreadsheets, word processing, file and record management, form design, workplace terminology.
• Language‑reading‑listening skills: read and comprehend simple instructions and memos, write simple correspondence, present information in one‑on‑one and small group situations, listen without interrupting.

Education and Experience

• HR Payroll Clerk I – High school diploma required. Experience or education in accounting and/or finance with payroll experience preferred.
• HR Payroll Clerk II – High school diploma required. Experience or education in accounting and/or finance preferred with 1–3 years payroll experience or a combination of education and experience.
• HR Payroll Clerk III – High school diploma required with 3–5 years related experience, or 2 years experience with additional specialized training and/or certification or a combination of education and experience. Payroll experience required.

Background and Screening

Must pass all criminal history checks required by ORS 181.536–181.537 and OAR 410‑007‑0200 through 410‑007‑0380, plus monthly checks against OIG and GSA exclusion lists. If an excluded or sanctioned individual is discovered, employment may be terminated.

Pre‑hire drug screen required.

Personal Auto Insurance

Must hold a valid driver’s license and personal auto insurance for privately owned vehicles used for CCS business. Proof of $300,000 or more liability coverage for bodily injury and $100,000 or more in property damage required throughout employment.

Physical Demands

The job requires frequent sitting, using hands to finger, handle, feel, reach, talk or hear, occasional standing and walking, and lifting up to 10 pounds. Vision requirements include close vision and depth perception.

Work Environment

Work is performed in an office environment with moderate noise level, occasional loud noise such as raised voices and alarms. Occasional out‑of‑area travel and overnight stays may be required for meetings or trainings. The position may be exposed to everyday risks such as moving mechanical parts, airborne particles, electrical shock, etc.

Equal Opportunity Employer

Community Counseling Solutions is an equal opportunity employer.