Copy Center Assistant

Constangy Brooks Smith & Prophete LLP; Atlanta (GA); On-site; USD 17,000 - 25,000; Part time

Job summary

The Part-time Copy Center Assistant in the Atlanta office of Constangy, Brooks, Smith & Prophete LLP plays a key role in efficient document management, providing copy and print services to the legal team and supporting office operations. Working closely with attorneys and staff, you will reproduce documents, manage supplies, and assist with mail and conference room setups.

This part-time role runs Monday–Friday, 10:00 a.m. to 3:00 p.m.

Qualifications

• High school diploma or equivalent.
• Willingness to learn how to operate office equipment such as copiers, fax, and postage machines.
• Strong attention to detail and accuracy.
• Excellent organizational skills with the ability to manage multiple tasks efficiently.
• Strong communication and customer relations skills, both written and verbal.
• Discretion and respect for confidential information.
• Ability to work independently and collaborate within a team-oriented environment.
• Basic computer skills.
• Prior experience in a copy center or administrative role is preferred but not required.

Responsibilities

• Document reproduction: produce high-quality photocopies, scans, and prints as requested.
• Prioritization: manage multiple tasks and deadlines.
• Confidentiality: handle sensitive legal documents discreetly.
• Communication: update legal team on progress and delays.
• Administrative support: process mail via USPS, FedEx, and courier.
• Supply inventory: monitor paper, toner, and binding materials.
• Break room management: restock daily; order as needed.
• Conference room setup: provide beverages if requested.

Skills

Attention to detail

Organizational skills

Communication skills

Discretion

Independent worker

Basic computer skills

Team collaboration

Willingness to learn

Education

High school diploma or equivalent

Tools

Copiers

Fax machine

Postage/courier systems

Job description

Position Overview:

The Part-time Copy Center Assistant in the Atlanta office of Constangy, Brooks, Smith & Prophete plays a crucial role in ensuring the efficient operation of our document management processes. This role involves providing exceptional copy and print services and contributing to the overall productivity of our legal team. The Part-time Copy Center Assistant will report to the Copy Center Manager and work closely with attorneys, paralegals, and administrative staff.

Key Responsibilities:

1. 1. Document Reproduction: Produce high-quality photocopies, scans, and prints of legal documents and other materials as requested by legal professionals. Ensure accuracy and attention to detail in reproducing documents.
2. 2. Prioritization: Effectively manage multiple tasks and prioritize assignments based on urgency and importance. Assist in meeting tight deadlines for document preparation.
3. 3. Confidentiality: Handle sensitive and confidential legal documents with the utmost discretion and adhere to the firm’s security and confidentiality policies.
4. 4. Communication: Maintain open communication with legal team members regarding job progress, potential delays, and any issues related to document reproduction.
5. 5. Administrative Support: Process incoming and outgoing mail via U.S. Post Office, Federal Express, and courier.
6. 6. Supply Inventory: Assess inventory levels of paper, toner, binding materials, and other office supplies.
7. 7. Break Rooms: Maintain and restock Break Rooms daily. Order inventory as needed.
8. 8. Conference Rooms: Ensure conference room is provided with a beverage set-up for a meeting, if requested.

Qualifications:

• High school diploma or equivalent.
• Willingness to learn how to operate office equipment such as copiers, fax, and postage machines.
• Strong attention to detail and accuracy.
• Excellent organizational skills with the ability to manage multiple tasks efficiently.
• Strong communication and customer relations skills, both written and verbal.
• Discretion and respect for confidential information.
• Ability to work independently and collaborate within a team-oriented environment.
• Basic computer skills.
• Prior experience in a copy center or administrative role is preferred but not required.

Working Conditions:

• This is a part-time position based in our Atlanta, Georgia office.
• Will require occasional lifting of boxes or supplies.
• Will involve extended periods of standing, operating office equipment, and handling documents.
• Some overtime may be required during periods of high demand.

This is a part-time position with a standard schedule of Monday through Friday, from 10:00 a.m. to 3:00 p.m. ET, for a total of up to 25 hours per week. Due to the part-time nature of the position, employees in this role are not eligible to participate in the

Firm’s employee benefits programs.

Constangy, Brooks, Smith & Prophete LLP is an Equal Employment Opportunity employer committed to providing equal opportunity in all of our employment practices, including but not limited to selection, hiring, assignment, re-assignment, promotion, transfer, and compensation. Our Firm prohibits discrimination, harassment, or retaliation in employment based on race; color; religion; national origin; sex (including pregnancy); age; disability; genetic information, citizenship status; military service obligations; or any other category protected by applicable federal, state, or local law.

Requirements

Constangy, Brooks, Smith & Prophete LLP is an Equal Employment Opportunity employer committed to providing equal opportunity in all of our employment practices, including but not limited to selection, hiring, assignment, re-assignment, promotion, transfer, and compensation. Our Firm prohibits discrimination, harassment, or retaliation in employment based on race; color; religion; national origin; sex (including pregnancy); age; disability; genetic information, citizenship status; military service obligations; or any other category protected by applicable federal, state, or local law.