Coordinator, Vendor Services

Synergy Business Consulting, Inc.; Town of Florida (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

Synergy Business Consulting, Inc. partners with a leading client to hire a Vendor Services Coordinator for a 12-month, full-time, on-site role in Florida. You will own vendor relationships, manage costs across project phases, and influence budget control.

The position offers a stable, structured environment with clear renewal paths based on performance. You will coordinate with Time & Materials vendors, process confirmations and invoices, and ensure compliance with contract terms.

Qualifications

• 1+ years of experience in vendor management, procurement, or project coordination.
• Hands-on experience managing Purchase Orders, service confirmations, and invoice processing.
• Demonstrated ability to communicate clearly and manage expectations with multiple stakeholders.
• Experience coordinating Time & Materials (T&M) vendor contracts.
• Comfort working on-site in a structured, detail-focused environment.

Responsibilities

• Manage vendor communications and expectations across pre-outage, outage, and post-outage phases.
• Process service confirmations and invoices, approve spending, and monitor burn rates to keep costs on track.
• Coordinate with vendors on PO setup, rate verification, and compliance with contract terms.
• Participate in regular sync meetings with large Time & Materials vendors and cost leads.
• Conduct comprehensive vendor performance evaluations and support cost negotiations.

Skills

Vendor management

PO management

Invoice processing

Tools

Vendor management systems

Job description

We're partnering with a leading client to find a Vendor Services Coordinator to join their team during a critical initiative. You'll own vendor relationships and cost management across all project phases, directly impacting project success and budget control. If you thrive on vendor coordination and want to make a real operational impact, this is the role for you.

What You'll Own

• Manage vendor communications and expectations across pre-outage, outage, and post-outage phases
• Process service confirmations and invoices, approve spending, and monitor burn rates to keep costs on track
• Coordinate with vendors on PO setup, rate verification, and compliance with contract terms
• Participate in regular sync meetings with large Time & Materials vendors and cost leads
• Conduct comprehensive vendor performance evaluations and support cost negotiations
• Document and reconcile all outage costs, ensuring accurate post-project reporting

What You Bring

Must-haves:

• 1+ years of experience in vendor management, procurement, or project coordination
• Hands-on experience managing Purchase Orders, service confirmations, and invoice processing
• Demonstrated ability to communicate clearly and manage expectations with multiple stakeholders
• Experience coordinating Time & Materials (T&M) vendor contracts
• Comfort working on-site in a structured, detail-focused environment

Nice-to-haves:

• Familiarity with energy or utility sector operations
• Experience using vendor management systems

What We Offer

• Full-time contract position (you choose between W2 or 1099 structure)
• 12-month contract with clear renewal path based on your performance
• 100% on-site work in the Martin County, FL area (candidates willing to relocate will be considered)
• Opportunity to manage significant vendor relationships and influence project outcomes

About the Team

You'll work within a structured project management environment where attention to detail and vendor coordination are critical. The team values clear communication, timely problem-solving, and vendors who follow through on commitments. This isn't a fast-paced startup; it's a well-organized, high-stakes project where your organizational skills directly protect the budget and timeline.