Vendor Services Contractor (onsite)

Vitaver & Associates, Inc.; Indiantown (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Vitaver & Associates, Inc. in Indiantown, FL is seeking a temporary project professional for Management / HR / Purchasing / Logistics who will work 100% at the Client's site. The assignment spans 12 months with potential extensions, requiring relocation as needed.

You will manage POs, change orders, vendor contracts, invoicing, and cost control, collaborating closely with T&M vendors and cost leads to prevent overruns and ensure timely payments.

Qualifications

• Availability to work 100% of the time at the Client's site in Indiantown, FL.
• Experience with PO management and change order processing.
• Experience with vendor contracts and rate management.
• Experience with invoice processing and service confirmations.
• Experience with cost negotiation and vendor performance evaluation.
• Experience with T&M vendor cost monitoring and burn rate tracking.

Responsibilities

• Understand outage-related Purchase Orders, ensure accurate setup, and submit change orders as needed.
• Communicate with vendors, confirm rates per vendor contracts/quotes.
• Participate in regular meetings with large T&M vendors and cost leads to control costs.
• Adjust or communicate PO/service confirmation errors, approve confirmations, monitor burn rates.
• Ensure vendors provide weekly summaries, daily confirmations, and post-outage cost summaries; assist non-ERS vendors with converting confirmations to invoices.
• Conduct cost negotiations, ensure rentals are returned, and evaluate vendor performance (scope changes, compliance, quality, communication).

Skills

PO management

Change orders

Vendor contracts

Invoice processing

Cost negotiation

Vendor performance

Burn rate monitoring

Job description

Management / HR / Purchasing / Logistics

• Indiantown, Florida
• Temp Project

14937

Estimated Duration: 12 months with possible extensions
Work Setting: 100% of the time at the Client’s site. No telecommuting or remote work. This is a non-negotiable requirement from the client. Only candidates able to relocate as required should apply to avoid removal from future consideration.

Required:

• Availability to work 100% of the time at the Client’s site in Indiantown, FL.
• Experience with Purchase Order (PO) management and change order processing.
• Experience with Vendor contract and rate management.
• Experience with Invoice processing and service confirmation approval.
• Experience with Cost negotiation and vendor performance evaluation.
• Experience with Time and Material (T&M) vendor cost monitoring and burn rate tracking.

Responsibilities:

• Gain a thorough understanding of all outage-related Purchase Orders (POs), ensure they are accurately set up, and submit change orders or request changes as necessary.
• Establish and maintain clear communication with vendors, set expectations, and confirm that vendor rates are accurate per the vendor contract/quote.
• Participate in regular meetings with large T&M vendors and cost leads to prevent unanticipated costs.
• Adjust or communicate errors on POs or service confirmations, approve service confirmations, and monitor burn rates to prevent payment delays.
• Ensure vendors provide weekly summaries, daily service confirmations, and post-outage cost summaries, and assist non-ERS vendors with converting service confirmations to invoices.
• Participate in cost negotiations, ensure all rentals are returned and invoicing is completed, and conduct thorough evaluations of vendor performance including scope changes, expectations compliance, quality of work, communication, and issue resolution.

Why apply?

• Gain experience with one of the world’s largest solar and wind energy providers, which last year briefly became the most valued U.S. energy company.
• Work with a great team of professionals and learn newest technologies and approaches.
• Enjoy our Client’s wonderful campus with top-notch facilities for work and recreation.
• Benefit from multiple projects extensions.
• Receive support and advice from Vitaver consultants who are already working at our Client’s site.
• Get extra cash by participating in Vitaver Successful Completion Bonus Program.
• Always get paid in full and on time.