Coordinator, Talent Relations & Events

Hallmark Media; Burbank (CA); On-site; USD 29,000 - 39,000; Full time

Job summary

Hallmark Media is seeking a Coordinator, Talent Relations & Events in Burbank to support the Director and team in creating high-touch in-person events. You will help manage RSVPs, vendor coordination, and talent communications while ensuring calendars and documents stay organized.

The role requires 2–3 years in events/PR, strong writing and organizational skills, and proficiency with Microsoft Office; Canva and Photoshop experience is a plus. Occasional travel may be required.

Qualifications

• 2-3 years of Events, Public Relations, Production or related experience.
• Bachelor’s degree preferred in Communications, Marketing, PR, English or related field.
• Outgoing self-starter with strong writing, communication and organizational skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook; Canva, PhotoShop, DaVinci, Smartsheet beneficial.

Responsibilities

• Assist the Director of Talent Relations & Events and team in planning and executing high-touch in-person events.
• Manage RSVP logistics and coordinate cross-functionally within Publicity & Events and the company.
• Maintain department documents, trackers and calendars; support staff with admin tasks.
• Curate invite lists, track responses and distribute confirmations.
• Coordinate event logistics for various events and brand experiences.
• Prepare talent onboarding decks and event materials; draft messaging for talent communications.
• Support budgeting, timelines and vendor proposals for events.
• Keep travel, accommodations and itineraries organized for key talent.

Skills

Event coordination

Public relations

Communication

Organizational skills

Microsoft Office

Canva

Photoshop

DaVinci

Smartsheet

Social media

Travel flexibility

Team collaboration

Education

Bachelor’s degree in Communications/PR/English

Tools

Canva

Photoshop

DaVinci

Smartsheet

Job description

Job Category: Public Relations/Communications

Requisition Number: COORD010160

Locations

Showing 1 location

Burbank, CA 91505, USA

Description

The Coordinator, Talent Relations & Events is responsible for supporting the Director of Talent Relations & Events and the Talent & Events team in the development, conceptualization, and execution of high touch in person events. The coordinator will be heavily involved in event logistics including, but not limited to managing RSVPs, liaising between the publicity team and keeping all event details organized for the larger Communications team and company as a whole. Events include publicity events, including Countdown to Christmas events, one off screenings and tentpole premieres, awards events and seasonal stunt activations as well as Brand Experiences like the Hallmark Christmas Cruise, Hallmark Christmas Experience, among others. The coordinator is also responsible for talent relations efforts. They will manage the department’s systems and documents which include but are not limited to talent contact sheets, talent gifting, talent requests from internal and external stakeholders, and more. The coordinator will also assist with standard administrative tasks for the department.

The hourly range for this job is between $21.01-$27.99 Hourly rate will take into consideration several factors including location.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• The Coordinator, Talent Relations & Events is responsible for assisting the company in all its publicity events and talent relations efforts.
• The coordinator will be required to understand priorities and effectively coordinate work activities with teammates throughout the Publicity & Events team and cross-functionally throughout the company.
• Core duties include managing administrative systems and procedures, such as maintaining department documents, processing invoices, ensuring trackers and calendars are updated in a timely manner, and providing a range of support functions for department staff.
• Assists in curating invite lists, following up and tracking responses, and sending confirmation details.
• Help with coordination of logistics for event including Countdown to Christmas events, Hallmark+ specific events, Hallmark Stars Live, Hallmark Christmas Cruise, Hallmark Christmas Experience, screenings/premieres, awards events and seasonal stunt activations, among others.
• Support talent relations & events efforts, including creating talent onboarding decks and event materials, drafting messaging for key talent and event-related communications, and more.
• Support the planning and execution of events including logistics and production, researching vendors, reviewing proposals, and more.
• Collaborate with talent relations and events team to develop project plans, including relevant timelines and budgets.
• Keep all flights, car service, hotel rooming lists, itineraries and other key information organized and up to date.
• Attend and represent the company at assigned meetings and on conference calls.
• Assist with securing purchase orders and submitting departmental invoices on an as needed basis.

QUALIFICATIONS:

• 2-3 years of Events, Public Relations, Production or related experience
• Bachelor’s degree is preferred with emphasis in Communication, Marketing, Public Relations, English or related field highly desired
• Outgoing self-starter with strong writing, communication, and organizational skills
• Proficiency in Microsoft Programs- Word, Excel, PowerPoint, Outlook. Additional proficiencies include Canva, PhotoShop, DaVinci, and Smartsheet
• Prior experience and knowledge working with social media platforms
• Must be reliable and possess an eagerness to provide business results
• Must possess the ability to maintain a high level of professionalism, integrity and confidentiality
• Must be thorough and a self-starter with strong organizational skills
• Must have the ability to work independently and as part of a team
• Must be flexible and possess the ability to multi-task and switch gears as required
• Must be available for periodic travel

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.