Coordinator - Talent Network

Sullivan & Cromwell LLP; New York (NY); On-site; USD 75,000 - 85,000; Full time

Job summary

The Coordinator/Assistant – Talent Network will provide administrative support for the Firm’s Career and Alumni Services department, reporting to the Director, Head of Talent Network and supporting the Director, Associate Director and Career Advisor in the department.

Responsibilities include maintaining the database of job opportunities for associates and alumni, updating alumni records and data, creating regular reports in Excel, managing the department’s SharePoint site, and assisting with

Qualifications

• Bachelor’s degree required.
• Prior work or internship experience in alumni relations, talent acquisition, career services, etc. highly desired.
• Strong written and verbal communication, and meticulous attention to detail.

Responsibilities

• Provide administrative support for a high-volume career counseling office and track confidential documents and workflows.
• Maintain and update database of job opportunities for associates and alumni; conduct regular data reports in Excel.
• Maintain, update and refine alumni records and data, including CRM tools; collaborate with other Firm departments.
• Manage administration of the Firm’s alumni website and content for intranet/website; assist with invitations and events.

Skills

Excel

PowerPoint

Word

SharePoint

CRM systems

Education

Bachelor's degree

Tools

Content management systems

CRM tools

Job description

Summary

The Coordinator/Assistant – Talent Network will be responsible for administrative support of the Firm’s Career and Alumni Services department, reporting to the Director, Head of Talent Network and supporting the Director, Associate Director and Career Advisor in the department.

ESSENTIAL DUTIES AND RESPONSIBILITIE S include the following.

• Provide administrative support for high-volume career counseling office, including tracking confidential documents and workflows.
• Maintain and update database of job opportunities for associates and alumni.
• Maintain, update and refine alumni records and data, including client relationship management tools, in collaboration with other Firm departments and via independent research.
• Conduct regular reporting on relevant data sets from multiple sources, using Excel and other reporting tools as needed.
• Maintain and update department’s SharePoint site.
• Manage administration of the Firm’s alumni website, including content management and collection and interpretation of data analytics reports, as well as providing timely support to users.
• Serve as a contributor to the creation and maintenance of content related to career and alumni services on the Firm’s website and intranet, as well as internal and external printed materials.
• Assist with planning and execution of alumni events, including preparation of invitation lists.
• Track and report on program metrics for the Talent Network.
• Collaborate with members of the Legal Recruiting and Professional Development, Legal Personnel, Business Development, Communications, Special Events and Information Services departments

In addition, responsibilities related to maintaining firm and client information are to be adhered to by all employees. This includes complying with the firm’s information security policies, protecting firm assets from unauthorized access, disclosure, modification, destruction or interference, and reporting security events or potential events or other security risks to management.

Qualifications

• Proficiency in standard spreadsheet, database, word processing and presentation applications (e.g., Excel, PowerPoint, Word, SharePoint), as well as with a variety of online information resources. Advanced Excel (formulas, filters, pivot tables) is strongly preferred. Experience with content management systems and/or customer relationship management systems is a plus.
• Excellent writing, analytical, organizational, research and interpersonal communication skills with a high level of attention to detail.
• Self-starter and proactive; willingness to take initiative on various department projects; highly motivated to move projects forward.
• Ability to work independently.
• Ability to maintain highest level of confidentiality and discretion.
• An ability to handle time-sensitive requests and to generate quality work product in a fast-paced environment.
• A confident, professional manner that comes across effectively with the Firm’s lawyers and staff.
• A commitment to the highest standards of excellence and professionalism that are the hallmarks of Sullivan & Cromwell’s legal practice.

EDUCATION And/or EXPERIENCE

• Bachelor’s degree required.
• Prior work or internship experience in a related field (alumni relations, talent acquisition, career services, etc.) highly desired.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Compensation

The base salary range offered for this role will be between $75,000 and $85,000. When determining a candidate’s compensation offer, elements unique to each person are taken into consideration including but not limited to skill set, experience level, performance, professional certifications, degrees and location, as well as the needs of the Firm.

The total compensation package for this position may include overtime pay, discretionary bonuses and other benefits. For a more comprehensive list of employee benefits, please visit www.sullcrom.com/employee-benefits.